LINKS TO MINUTES January 2011 Session	January 2011 Session Opened Minutes Motion 2010/11-08 Update Internal Section Identifiers in Project Documents Announcements: EC Report 4th Quarter 2010 Announcements: EC asks for Volunteers Announcements: AB Seeking Input on Updated CC and SC Guidelines Announcements: Agenda Deviation Announcements: Resignation of NWPL SC Representative Announcements: Announcements: Executive Session - Grievance Appeal 2010-02-27 Adjournment
SESSION OPEN	2 January 2011 With this note the January 2011 meeting of the USGenWeb Project Advisory Board is convened. Sherri Bradley National Coordinator
Approval of Minutes	January 12 The minutes of the December 2010 Advisory Board session have been posted at http://usgenweb.org/business/AB-12-2010.shtml for review. If there are no corrections or objections, they will stand as approved on 15 January 2011 at 6:30 p.m. EST. January 18 Having heard no comments, the minutes stand as presented. Sherri Bradley National Coordinator
Motion 2010/11-08 Update Internal Section Identifiers in Project Documents	January 4 Having heard from all but 3 AB members and no additional responses since 12/29/2010 and no objections noted, this motion is declared passed. Jeff, please review all Project documents on the National site and ensure that all internal references to other documents reflect the current numbering format. If references within the Grievance Procedures are found to need updating, please ensure that this information is noted so that it can be relayed to the Grievance Committee Chair so that the Grievance Committee site can also be updated. Sherri Bradley National Coordinator
Announcements: EC Report 4th Quarter 2010	January 4 Forwarding for the record. Are there any corrections? If not, the report will stand approved as of 7 January 2011 at 3:30 pm EST. Sherri Bradley National Coordinator USGenWeb Project Information about the USGenWeb Project at http://usgenweb.org Advisory Board Agenda http://usgenweb.org/agenda2.shtml   ============================== TO: National Coordinator and Advisory Board, USGenWeb FROM: USGenWeb Elections Committee SUBJECT: EC REPORT FOURTH QUARTER 2010 DATE: Jan. 4, 2011 Christina Palmer-Chair Gayle Triller-Dataset Christina Palmer-SWSC#2-(Southwest/South Central)- Arizona, Arkansas, California, Hawaii, Kansas, Louisiana, Missouri, Nevada, New Mexico, Oklahoma, Texas, Utah Lynn McCreary-NWPL-(Northwest/Plains)-Alaska, Colorado, Idaho, Iowa, Minnesota, Montana, Nebraska, North Dakota, Oregon, South Dakota, Washington, Wyoming. Nancy Lohr-NENC #1 Northeast/North Central)- Illinois, Michigan, New York, Ohio, Pennsylvania, Rhode Island, Vermont. Jane Colmenares-NENC #2 Northeast/North Central)-Connecticut, Indiana, Maine, Massachusetts, Michigan, New Hampshire, New York, Wisconsin. Mary Hatton-Sec./Pub. Mary Hatton-SPAR (Archives) Mary Hatton-SPIP (Special Projects Terri Buster-SEMA-(Southeast/Mid-Atlantic)-Alabama, D.C., Delaware, Florida, Georgia, Kentucky, Maryland, Mississippi, North Carolina, New Jersey, South Carolina, Tennessee, Virginia, West Virginia. On Nov 30, 2010 the new EC slate was announced for 2011: Terri Buster Gayle Triller Nancy Lohr Jane Colmenares Christina Palmer Lynn McCreary Members: 1926 Members registered to vote: 1439 Members not registered to vote: 467 Total Members removed completely from USGenWeb projects: 50 Members removed from projects only: 28 New Members registering for the first time: 1 New Registrations: 1 Members gave up projects: 78 Bounces: 1 Deaths: 4 Rosa Marie Rediger-SC of New Hampshire on Monday, 15 Nov. 2010. Thelma Nation- NE-CC August 28, 2010 Sharon Pierce-Deceased Sep. 9, 2010-CC from LA, NC, and TX.- Cass Co. CC Connie Street, CC of Louisa & Cedar Co's, Iowa on Oct. 25, 2010 Respectfully Submitted, Mary Hatton Election Committee, Sec/Pub January 10 Having heard no objections or corrections, the report stands approved. Sherri Bradley National Coordinator
Announcements: EC asks for Volunteers	January 4 The Election Committee is asking for volunteers to fill several positions that are available now. If you are interested, please contact any member of the EC http://usgenweb.org/usgwelections/2011-ec/2011current.htm Thank you, Christina Palmer usgwelections@gmail.com USGenWeb Election Committee
Announcements: AB Seeking Input on Updated CC and SC Guidelines	January 18 A committee, made up of county/local coordinators, state coordinators, and special project members, was formed last year to simplify the Guidelines format, separate the requirements from the recommendations, and use more inclusive language to communicate who each guideline applies to. Their revision is the basis of this proposed guidelines document: http://usgenweb.org/temp-guidelines/guides/final-guidelines-format.htm. We've put together a comparison chart of the old guidelines documents vs. the new guidelines that is found at http://usgenweb.org/temp-guidelines/guides/guidelines-comparison.htm. The Advisory Board is seeking your comments on the proposed document, pro and/or con. You can find contact info of all Advisory Board representatives at http://usgenweb.org/about/advisoryboard.shtml. Comments will be accepted until 25 January 2011 at 5:00 pm EST, after which the Board will make final tweaks to the document and bring the issue to a vote. Sherri Bradley National Coordinator
Announcements: Agenda Deviation	January 18 With the CC/SC Guidelines document out for comment by Project members, I'm going to request that we modify the agenda priorities to move the Proposed Grievance Committee Procedure Updates to the top of the list of action items. We'll need to have the CC/SC Guidelines document complete before we set State Coordinator admin duties, which is the 2nd priority item so that we can be sure to cover everything in one shot. I have received the Grievance Committee's proposed updates to the Grievance Procedures so I'm going to post them to ABCHAT and open discussion on them while the membership reviews the proposed guidelines document. Sherri Bradley National Coordinator
Announcements: Resignation of NWPL SC Representative	January 28 Please consider this my resignation from the Advisory Board. For several months I've no longer felt I could make a difference in the USGenWeb. It seems lately, that the only thing on the AB's agenda is to go after people and bring them down, or lay out more rules. The *_Advisory_* Board no longer functions as its name says, but has become more or less a dictatorial group. This isn't the USGenWeb I joined back in 1998. Sadly, I feel you are one of the people that is helping to destroy the project. You are two-faced, saying things out of one side of your mouth, then turning and saying or implying something else. As NC, your dabbling in the grievances is reprehensible. Your micro-management of everything is totally unwarranted. Your tenacity to show favoritism is contemptible. I would also warn others that if they should ever file a grievance, to expect your hand right in the middle of it, something that is totally against procedure. I am no longer interested in serving on a Board whose sole purpose has become self-satisfaction instead of encouraging a quality project. To the members of the NWPL, please accept my humble apology for leaving my post before the end of my term. I hope my replacement can achieve on the AB what I couldn't. Colleen Pustola NWPL SC Representative January 28 On behalf of the Board, I accept your resignation. I wish you the best in all your future endeavors. Sherri Bradley National Coordinator January 28 With Colleen Pustola's resignation as the State Coordinator Representative from the North West Plains (NWPL) Region, that seat on the Advisory Board is now empty. (The NWPL region is made up of the following states: Alaska, Colorado, Idaho, Iowa, Minnesota, Montana, Nebraska, North Dakota, Oregon, South Dakota, Washington and Wyoming.) According to the Project's bylaws, Section VI and Section IX of the Standard Rules, the following applies: When a vacancy occurs on the Advisory Board: USGenWeb Bylaws Article VI, Subsection H applies along with the following: The vacancy will be announced on the Board mailing list and the appropriate regional mailing list(s) within two days. Within five days the Advisory Board will call for volunteers for the position. Volunteers must meet the eligibility requirements for the position. Within fifteen days of the call, volunteers must submit their names to the National Coordinator and/or the Representative At Large. Within 30 days of the announced vacancy, the Advisory Board will elect, by 2/3 majority, a replacement from the pool of volunteers. USGenWeb Bylaws Article VI, Section I lists the qualifications that must be met by the nominees. In compliance with the above stated reference, the vacancy is formally posted here and a copy will be forwarded to the State-Coordinator's and USGenWeb-NW mailing lists. Interested volunteers should submit a completed Volunteer Form located at http://usgenweb.org/volform.shtml. Volunteer forms must be received by 8 pm EDT 12 February 2011. Sherri Bradley National Coordinator USGenWeb Project
Announcements: Announcements: Executive Session - Grievance Appeal 2010-02-27	January 29 With this note the Advisory Board is in Executive Session discussing the appeal of grievance 2010-02-27. Sherri Bradley National Coordinator
ADJOURNMENT	Sherri Bradley adjourned the January meeting on February 1, 2011.

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