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Advisory Board Minutes - March 2009

 

LINKS TO MINUTES Session Opened
Agenda
Minutes
Announcements
MOTION 2008/09-11 CC GUIDELINES CLARIFICATION: CONTACT
MOTION 2008/09-12 CC GUIDELINES CLARIFICATION: WEBSITE/ PAGE(S)
MOTION 2008/09-13 CC GUIDELINES CLARIFICATION: WEBSITE/ PAGE(S)
COPYRIGHT INFORMATION PAGE - DRAFT #2
DISCUSSION ITEM #3 ON ABCHAT
MARCH 2009 SESSION ADJOURNED

SESSION OPEN 1 Mar 2009 By the NC

AGENDA 4 Mar 2009 By the NC
New Business (and/or continuing from February, 2009):
-- February Advisory Board minutes - Linda Haas Davenport;
-- Contact information inclusion of USGenWeb Project members on their USGenWeb Project pages [Motion 2008/09-11: 'CC Guidelines addition - Contact'];
-- Discussion/clarification and reconciliation of confusion in wording (pages, meaning sites) within the USGenWeb Project bylaw and guidelines [Discussion on-going on AB-CHAT];
-- Discussion of a requirement of an official USGenWeb Project logo on USGenWeb Project pages [Discussion on-going on AB- CHAT];
-- Review and approval of Copyright Information page on National website - 2nd Draft http://usgenweb.org/volunteers/copyright-draft.shtml.
-- Discussion of using a web form for members to submit when they want to respond to an AB request for volunteers.
-- Discussion of a Standard Rule to cover requirements for a Project to be accepted as a Special Project of the USGenWeb Project.
Old Business:
-- Discuss the findings of the Fact Finding Committee;
-- Discussion and clarification of the EC role in determining a member's eligibility to vote [Discussion opened by Chair on August 23, 2008];
-- Discussion and clarification of the role and responsibilities of the State Coordinators in helping the Election Committee develop an up-to-date lists of members [Discussion opened by Chair on August 23, 2008];
-- Discuss a procedure / improvement for how the Advisory Board resents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml ];
-- USGenWeb members serving on multiple standing sub committees;
-- Non responsive Advisory Board members;
-- Educational and Promotional Resources (continued discussion if warranted).

MINUTES 20 Mar 2009 By the NC
The February, 2009 Minutes have been posted for review to the national website at: http://usgenweb.org/business/AB-02-2009.shtml
If there is no objection or corrections the minutes will stand approved March 23, 2009, 5:00 p.m.
24 Mar 2009 By the NC
Having heard no objection, the February minutes are approved as presented and are available at http://usgenweb.org/business/AB-02-2009.shtml

ANNOUNCEMENTS 15 Mar 2009 By the NC
Grievance Committee Calls for Mediators and Arbitrators
The Grievance Committee chair solicits the project for volunteer mediators and arbitrators that we might address grievances brought before the committee.
If you have a desire to be a voluntary mediator or arbitrator, you are advised to read the grievance procedures: http://usgenweb.org/volunteers/standard-rules.shtml#section5
Send an email to the Grievance Chair with your desire to be a mediator and/or arbitrator.
Diane Siniard garebel@embarqmail.com
In the body of your email, please state your qualifications for either position and if you have had training to be either a mediator or arbitrator

MOTION 2008/09-11 CC GUIDELINES CLARIFICATION: CONTACT 4 Mar 2009 Motion by Sherri Bradley, 2nd by Larry Flesher
"I move that we approve, by General Consent, the addition of the following requirement to the CC Guidelines document:
Contact information for the coordinator of any USGenWeb Project site must be on their USGenWeb Project site. The coordinator's name and contact information (email address and/or Email Registry ID) must be either on the main/index page of a site, or there be a link to a "Contact Info" page. If using a "Contact Info" page, the CC's name must still be on the main/index page of a site.
5 Mar 2009 By the NC
By requirement of general consent, having heard no objection, this motion has passed.
The web master will be directed to add to this to the CC guidelines.

MOTION 2008/09-12 CC GUIDELINES CLARIFICATION: WEBSITE/ PAGE(S) 5 Mar 2009 Motion by Sherri Bradley, 2nd by Jan Cortez
"I move that we approve, by General Consent, changes to the CC Guidelines document to clarify and reconcile the use of the term "page" or "pages" when actually it refers to a "website" within the USGenWeb Project.
The specific changes would be as follows: (See http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-03/1236310533 for full text)

7 Mar 2009 Motion Withdrawn (By the NC)
Thank you Sherri and Jan. Motion 2009/09-12 is withdrawn. With this note I am moving the discussion back to AB-CHAT. We have the bones of what we all seem to want, so lets get this crafted on AB-CHAT, mindful of the additional comments you all have received from Project members. It's terrific that folks are participating! Thanks to all members for your patience and input while we work to work to present the very best consensus of what serves the project best.
http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-03/1236310533

MOTION 2008/09-13 CC GUIDELINES CLARIFICATION: WEBSITE/ PAGE(S) 13 Mar 2009 Motion by Sherri Bradley, 2nd by Concetta Franco Phillipps
I move that we approve, by General Consent, updates to the CC Guidelines document to clarify and reconcile the use of the term "page" or "pages" when actually it refers to a "website" within the USGenWeb Project as well as additional clarification of the wording for the required query page and the pointer to the state page. These proposed updates are not meant to change the meaning, or intent, of the current CC Guidelines.
The specific updates would be as follows: (see http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-03/1236956938 for full text)

14 Mar 2009 By the NC
Having heard from the vast majority of Board members stating no discussion and/or no objection, Motion 2008/09-13: 'CC Guidelines clarification-website/page(s)' has passed by general consent.
The web manager will be asked to reflect the clarifications made by this motion on the CC Guidelines page on the national website.

COPYRIGHT INFORMATION PAGE -
DRAFT #2
20 Mar 2009 By the NC
For the record: Copyright Information Page - Draft #2 discussion has been opened on AB-CHAT. http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-03/1237562858
22 Mar 2009 By the NC
*Please feel free to post to USGenWeb Project lists*
Copyright Information Page - Participation encouraged!
Discussion has been ongoing for a period of time on the AB-CHAT list [usgenweb-all@rootsweb.com] on the Copyright Information Page. The input on this agenda item to Board members has been substantial from across the Project. In an effort to cut out he "middleman," so to speak, the Board would like to open this list to all members of the Project to post their comments and/or concerns of this agenda item for a period of five days. [March 22 through March 27, 2009]
It is the Board's desire to listen during this period and to hear from all project members who wish to participate in the discussion. The agenda item under discussion is:
Copyright Information Page - Draft #2. The comments from across the project have been incorporated into this document.
Thank you to Pat Asher for working with the Board to present this document to the Project. http://usgenweb.org/volunteers/copyright-draft.shtml
The Advisory Board welcomes all input. To subscribe to this list, please visit:
http://lists.rootsweb.ancestry.com/index/other/USGenWeb/USGENWEB-ALL.html and follow the instructions for a subscription.
If you wish instead to contact Advisory Board members privately, please visit: http://usgenweb.org/about/advisoryboard.shtml
We look forward to hearing from you all! We all look forward to your participation!

DISCUSSION ITEM #3 ON ABCHAT 25 Mar 2009 By Sherri Bradley
Since we've not come to a consensus about discussion item #3 that we've been discussing on ABCHAT, I suggest that we agree to disagree about what we should do leave it at that. I suggest that we remove the item from the agenda and if in the future it's decided that we need to revisit this, we can have it placed on the agenda again.

26 Mar 2009 By the NC
Thank you Sherri, I will remove it from the agenda.

MARCH 2009 SESSION ADJOURNED 1 Apr 2009 By the NC

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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