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Advisory Board Minutes - April 2008

 

LINKS TO MINUTES
APRIL 2008 SESSION
APRIL 2008 MEETING OPEN
APRIL 2008 AGENDA
MAR 2008 MINUTES
ANNOUNCEMENT: ON-GOING BANNER DISCUSSION WITH TGN/
USGenWeb ARCHIVES MOVED
1st QUARTER ELECTION COMMITTEE REPORT
CONFIRMATION OF EC SLATE
CONCERNS ABOUT WEB SITES
ANNOUNCEMENT USGenWeb PROJECT IN THE NEWS
GRIEVANCE COMMITTEE SLATE MOTION 2007/08-08
ADJOURNMENT

APRIL 2008 MEETING OPEN (Apr 1, 2008) By the NC
April 2008 meeting opened.

APRIL 2008 AGENDA (Apr 15, 2008) By the NC
Please make any additions or corrections.
Old Business:
-- Updates to project from TGN/Rootsweb as necessary to USGenWeb Project members who host sites on RW servers;
-- Speakers, Educational and Promotional Resources - discussion on AB-Chat [usgenweb-all];
-- TOS/Privacy/Copyright statement proposal - [brought by a member];
-- Election Committee Revised Policies - Election Committee;
----------
New Business:
-- March minutes - Linda Haas Davenport;
-- Election Committee appointee[s];
-- Election Committee 1st qtr. report;
-- Fact Finding Committee - Final report.

MAR 2008 MINUTES (Apr 26, 2008) By NC
The March Minutes have been posted for review to the national website at:
http://www.usgenweb.org/business/AB-03-2008.shtml
If there is no objection or corrections the minutes will stand approved April 28, 2008, 8:00 am

(Apr 28, 2008) By NC
Having heard no objection, the March minutes are approved as presented and are available at:
http://www.usgenweb.com/business/AB-03-2008.shtml

ANNOUNCEMENT: ON-GOING BANNER DISCUSSION WITH TGN/ (Apr 3, 2008) By the NC
Please feel free to share with USGenWeb Project Lists. - - -

The following question has been received from a project member. It is an excellent question. The Advisory Board sent the following to David Graham yesterday addressing it. We have yet to receive a response. We will keep you updated when a response is received.
Question:

"Now that the national pages have moved off Rootsweb, will the agreement made between the AB and TGN/Rootsweb regarding banners for USGenWeb sites still be honored by TGN/Rootsweb?"

From: "Tina S. Vickery" <tsvickery@gmail.com>

To: "David Graham"
Subject: Re: USGenWeb national pages
Date: Wed, 2 Apr 2008 19:52:23 -0400

Dear David,

While the need to communicate to those Project members who remain with RootsWeb is probably best handled through contact with the National Coordinator, the Advisory Board cannot make a unilateral decision about which banner to accept for those sites.

You might decide to let there be three options; the standard banner, or one of the two you have presented. Or, you might decide to offer only one of the two optional banners.

The Advisory Board would like to see both custom banners available as options as tastes vary and the individual site account holders should be the ones to make the choice.

(Apr 8, 2008) By the NC
Update:

Forwarded as requested. Please share as appropriate with Project lists. - - -

Tina,

Would you communicate to coordinators of USGenWeb pages hosted on RootsWeb that we will be including the planned mastheads later than the mid-April date previously communicated? I hope to be able to get a specific plan and timeline for you to distribute by the end of the week. I just wanted to reassure everyone that we would not be making the changes until we communicate this timeline.

Thanks,
David Graham

USGenWeb ARCHIVES MOVED (Apr 10, 2008) by Cyndie Enfinger
The USGenWeb Archives has officially moved. Here is the new link for the main Table of Contents: http://usgwarchives.net/
Please update any links that you have to the new location. Here are some tips to help:

If you have direct links to the data/text files, you should be able to do a find http://ftp.rootsweb.com/pub/usgenweb or ftp://ftp.rootsweb.com/pub/usgenweb and replace it with  http://files.usgwarchives.net

For links to the html pages or images, you can find http://www.rootsweb.com/~usgenweb and replace with http://usgwarchives.net

There will be a new custom search engine in the near future which is under development.

The Daily Uploads list messages will now contain links to the new location, but the list itself will not change.
The files on Rootsweb will be removed by the File Managers at some point in time. If you have questions about file removals for your particular county or state, please coordinate with the appropriate File Manager.

1st QUARTER ELECTION COMMITTEE REPORT (Apr 15, 2008) By the NC
----- Original Message -----
From: "Paula" <pajolova@hotmail.com>
To: "Elections" <elections@rootsweb.com>; "Tina" <tsvickery@gmail.com>
Sent: Monday, April 14, 2008 10:51 AM
Subject: EC REPORT FIRST QUARTER 2008

EC REPORT FIRST QUARTER 2008

January - March 2008

January 7, 2008: A request was made by the Election Committee (EC) to the Advisory Board (AB) for a 1-year test period for a new position of Database Manager. Request was also made at this time for Jo Branch to be placed in this position for the 1-year test period. Approval received from the AB January 9, 2008.

January 11, 2008: A request receivedfrom the NDGenWeb Project to conduct an election for State Coordinator. EC members Everette Carr and Clarissa Lloyd volunteered to handle this election process. Election was completed February 6, 2008 with the EC declaring Michlle Savre as the new ND State Coordinator.
March 10, 2008: A request for the EC to poll the USGW membership about moving the national pages to an independent server was received. This request was withdrawn.

March 12, 2008: A request from the EC was submitted to the AB for approval of the following persons to the following EC positions:
David Edsall - edsall@gmail.com
RAL - 1yr replacement
Term ending December 31, 2008

Nola Duffy nduffy@patch.net
SEMA - 1yr replacement
Alabama, Florida, Georgia, Mississippi, New Jersey, South Carolina, Tennessee
Term ending December 31, 2008

Approval by the Advisory Board has not come forth as of yet.

April 12, 2008: We have been notified that David Edsall has passed away.

April 12, 2008: Newsletter bounces as reported by Jo Branch. We had a total of 140 bounces combined from the February and March newsletters.

31 - Member records have been marked as a "chronic bounce". These members email addresses have bounced three or more times. 15 - Members have been contacted that their spam filter is not accepting messages from the USGenWeb. 16 - Email updates Membership: 2,136 Removed: 97

Respectfully submitted,

Paula Vaughan, Publicist/Secretary
USGenWeb Election Committee

CONFIRMATION OF EC SLATE (Apr 15, 2008) By the NC
May I hear a motion to confirm the following slate for the Election Committee.

----- Original Message -----
From: Shirley Cullum
To: tsvickery@gmail.com
Sent: Monday, April 14, 2008 11:49 AM
Subject: Prospective EC Member

The EC respectfully submits the following prospective EC Member for your approval/disapproval, per Election Committee Procedures Section A, Item 2, par. 2:

Nola Duffy - nduffy@patch.net
SEMA - 1 year replacement
Alabama, Florida, Georgia, Mississippi, New Jersey, South Carolina, Tennessee.
Term ending 31 December 2008.
Qualifying positions:
Greene Co., TN http://www.tngenweb.org/greene/
Granville Co., NChttp://www.ncgenweb.us/ncgranville/
Warren Co., NC http://www.ncgenweb.us/ncwarren/
Dinwiddie Co., VA http://www.rootsweb.com/~vadinwid/

(Apr 15, 2008) Motion by Greta Thompson, 2nd by Sherri Bradley
I move that we confirm Nola Duffy to fill the one year term for SEMA on the Election Committee.

(Apr 15, 2008) By the NC
If the Advisory board has no discussion or objection, the proposed slate will stand confirmed April 18, 2007 12pm EST.

(Apr 16, 2008) Point of Order by Bettie Wood
I rise to the point of order I realize that one of the volunteers is deceased, but the motion does not include the full slate of volunteers that was originally submitted to us. As stated on the Discuss list (by Jeff Scism), the process is well established.
Also, I believe the precedent has been set that we vote on these motions.

(Apr 16, 2008) By the NC
The chair has reviewed the facts and the point of order is not well taken. The EC amended the submission by notice to the AB prior to the motion.

(Apr 16, 2008) By the NC
The chair calls for a "Confirm" or "Reject" vote on Motion 2007/08-07: 'Confirmation of EC Slate'

(Apr 18, 2008) By the NC
With 12 Advisory Board members voting, Motion 2007/08-07:'Confirmation of EC Slate' passes.
Those voting to confirm: Scott Burow, Cyndie Enfinger, Jan Cortez,Alice Allen, Concetta Franco Phillipps, Greta Thompson, Sherri Badley, Suzanne Shephard, Linda Blum-Barton, Larry Flesher, Bettie Wood and Phyllis Rippee.
Those voting to reject: None.
Those not voting: Jason Mendenhall and Gail Meyer Kilgore.

CONCERNS ABOUT WEB SITES (Apr 18, 2008) By Linda Blum-Barton
Madame NC & USGW Advisory Board members,

In March when we were discussing and voting on the motion made to move the national webpages, I asked several questions about what websites/webspace were going to be moved. It was my understanding at the time that the brochures webspace would move along with space provided the Grievance Committee.
(See full text - http://archiver.rootsweb.ancestry.com/th/read/BOARD/2008-04/1208555041)

(Apr 18, 2008) By the NC
Accounts for the EC sites hosted on RW, the Publicity account and the Grievance account are in the process of being moved to accounts within usgenweb.org domain. It is not accomplished yet. The EC will move their portion and Linda Lewis will move the Publicity and grievance accounts.

ANNOUNCEMENT USGenWeb PROJECT IN THE NEWS (Apr 20, 2008) By the NC
FYI.
http://www.americanprofile.com/article/26295.html
Please feel free to share with Project lists.

GRIEVANCE COMMITTEE SLATE MOTION 2007/08-08 (Apr 20, 2008) By the NC
It has come to the USGenWeb Project Advisory Board's attention that the Grievance Committee is without a Grievance Coordinator. The individual who had served as Grievance Coordinator has moved into an arbitrator position. I am asking Sharon Craig as previous Grievance Coordinator to facilitate the election of a Grievance Committee Coordinator and to notify the Advisory Board when the selection is made. The request from the committee to seat new committee members will not be considered until the Grievance Committee has seated a Grievance Coordinator.

This should be completed no later than April 28, 2008.

http://usgenweb.org/volunteers/standard-rules.shtml#section5

(Apr 27, 2008) By Linda Blum Barton, 2nd by Greta Thompson please state, "No discussion"

(Apr 29, 2008) Challenge by Phyllis Rippee
A challenge to the AB's authority to accept or reject a slate of candidates has been made. The authority comes from the Grievance Committee's procedural rules.
Quote: "Future vacancies within the Grievance Committee will be filled by USGenWeb Project members in the following manner: The Grievance Coordinator will solicit volunteers for the position, and post their qualifications for comment. Volunteers will be chosen by a vote of Grievance Committee members, and presented to the Advisory Board for approval."

From the votes already cast, it appears that the AB does not approve of this slate. Results of vote will be announced by the NC.

(Apr 29, 2008) By Scott Burrow
I believe the one making the challenge is misreading the process, Phyllis.

The Grievance Committee Procedures state, "The Advisory Board will appoint the initial members of the Grievance Committee. Thereafter, the Grievance Committee will recommend for approval by the Advisory Board a slate of members to fill vacant positions."
See full text - (http://archiver.rootsweb.ancestry.com/th/read/BOARD/2008-04/1209506344)

ADJOURNMENT (May 1, 2008) By NC
April Meeting is adjourned.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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