LINKS TO MINUTES May2010 Session	May 2010 Session Opened Minutes Motion 2009/10-24 - Appoint NWPL SC Representative Motion 2009/10-25 Extend Temporary Appointment to Secretary Motion 2009/10-26 Affirmation of Grievance Committee Members Announcements: FLGenWeb Resolution of Grievance Announcements: Temporary Help Needed for EC Announcements: EC Reminder Regarding Registration for National Election Announcements: Co-Sponsoring States of Bylaws Amendment for Guidelines/Standards for Websites/Members Adjourned
SESSION OPEN	3 May 2010 By the NC
Approval of Minutes	May 14 The March 2010 minutes have been posted for review at http://usgenweb.org/business/AB-03-2010.shtml. If there is no objection, they will stand as approved on 27 May 2010 at 9:30 pm. May 29 Having heard no objections or corrections to the March 2010 minutes, they stand as approved. May 22 The April 2010 minutes have been posted for review at http://usgenweb.org/business/AB-04-2010.shtml. If there is no objection, they will stand as approved on 27 May 2010 at 9:30 pm. Please take a look and see if you find any corrections that need to be made. The minutes will be stand approved on 25 May 2010 at 9:30 pm if no corrections are identified. May 29 Having heard no objections or corrections to the April 2010 minutes, they stand as approved.  Sherri Bradley National Coordinator USGenWeb Project Information about the USGenWeb Project at http://usgenweb.org Advisory Board Agenda http://usgenweb.org/agenda2.php
MOTION 2009/10-24 - Appoint NWPL SC Representative (carried over from April 2010)	May 1 It has been moved by Larry Flesher and seconded by Tina Vickery that Bill Oliver be appointed to fill the unexpired NWPL SC Representative position. Those in favor please respond with "agree". Those opposed please respond with "disagree". Sherri Bradley National Coordinator May 5 With 10 members voting, motion 2009/10-24 passes. Bill Oliver is appointed as the NWPL State Coordinator Representative to the Advisory Board. Those voting agree: Alice Allen, Colleen Pustola, Cyndie Enfinger, Denise Wells, Larry Flesher, Les Shockey, Linda Lewis, Pauli Smith, Tina Vickery and W. David Samuelsen. Those voting disagree: none Those not voting: Ann Allen Geoghegan, Dale Grimm and Jeff Kemp. It should be noted that both Dale and Jeff indicated that they had voted for the motion but those votes never showed up on BOARD, nor are they in the list archives. May 5 With Bill's appointment to fill the NWPL SC Representative seat, I've subscribed him to the BOARD and USGENWEB-ALL mail lists. The Board-EXEC list is a confidential list. All postings to BOARD-EXEC are required to remain confidential. It is a list that we use for personnel or other similar, confidential issues such as grievance appeals. Bill, if you agree that you will honor the confidentiality of Board-Exec, please signify by responding with "Agree". If you do not feel that you can honor the confidentiality of Board Exec, please signify by responding with "Disagree". Once your response to abide by the confidentiality of the list is received, I'll subscribe you to the list. Your failure to agree to maintain the confidentiality of the BOARD-EXEC list will have no bearing on your subscription to any other Project mail list, nor will it effect your participation in any official AB business. Sherri Bradley May 5 Agree to honor the confidentiality of Board-Exec list and correspondence. Bill Oliver ASC NEGenWeb/newly appointed NWPL Rep to AB
MOTION 2009/10-25 Extend Temporary Appointment to Secretary	May 6 For personal reasons, Greta Thompson has notified me that she will be unable to complete her appointment as the AB secretary. Suzanne Shephard has agreed to complete the term as she was already serving in this position on a temporary basis. Can we hear a motion to extend Suzanne's appointment to the end of the term? Sherri Bradley May 6 Presented by Bill Oliver and seconded by Dale Grimm and dated 6 May 2010, the motion reads "I move we approve, by general consent, the appointment of Suzanne Shephard as Secretary to the AB Board for the remaining time in this term." Is there any discussion or objection to the motion presented? If there are no objections, the slate will stand approved 8 May 2010 at 9 a.m. E.S.T. Sherri Bradley National Coordinator May 8 Under the requirements of general consent and having heard no objection, Motion 2009/10-25 is declared passed. Sherri Bradley National Coordinator
MOTION 2009/10-26 Affirmation of Grievance Committee Members	May 16 The Committee has voted in the affirmative to seat Jo Branch and Don Kelly as members of the Grievance Committee. Ask for the boards affirmation of our choices. Thank you. John Quigley Chair, USGenWeb Grievance Committee May 16 Presented by David Samuelsen and seconded by Dale Grimm and dated 16 May 2010, the motion reads "I move we accept the slate of appointments (Jo Branch and Don Kelly) to the Grievance Committee."  Discussion is now open. If you have no discussion, please respond "No discussion". May 19 Having heard no further discussion, discussion on motion 2009/10-26 is declared closed. Please vote on motion 2009/10-26. The motion reads: "I move we accept the slate of appointments (Jo Branch and Don Kelly) to the Grievance Committee." If you agree with the motion, please respond with "aye" or "yes"; if you disagree with the motion, please respond with "nay" or "no". Voting will continue until 5:30 am EDT 22 May 2010 unless responses are received from everyone prior to that time. May 22 Having heard no further discussion, discussion on motion 2009/10-26 is declared closed. Please vote on motion 2009/10-26. The motion reads: "I move we accept the slate of appointments (Jo Branch and Don Kelly) to the Grievance Committee." If you agree with the motion, please respond with "aye" or "yes"; if you disagree with the motion, please respond with "nay" or "no". Voting will continue until 5:30 am EDT 22 May 2010 unless responses are received from everyone prior to that time. May 22 With 13 members voting, motion 2009/10-26 passes. Those voting yes (accept): Alice Allen, Ann Allen Geoghegan, Cyndie Enfinger, Denise Wells, Larry Flesher, Les Shockey, Linda Lewis and Pauli Smith. Those voting no (reject): Bill Oliver, Colleen Pustola, David Samuelsen Those abstaining: Dale Grimm and Tina Vickery Those not voting: Jeff Kemp Sherri Bradley National Coordinator
Announcement: FLGenWeb Resolution of Grievance	May 12 Per Section XIV, E of the USGenWeb Project bylaws, the resolution of a grievance is binding upon the membership. Due to the failure of some of FLGenWeb Inc's board members to abide by the USGenWeb Project bylaws, the Advisory Board was contacted to enforce the ruling. FLGenWeb Inc. was put on notice that they had until 11 May 2010 to implement the resolution of the grievance, or the state project would be delinked and a new state site would be created and linked to from the USGenWeb Project's National site. FLGenWeb Inc.'s site has been delinked and a newly created FLGenWeb site has been set up and the CCs, unless they've chosen not to remain with USGenWeb, have had their sites linked to the new site. This action is not something that the Advisory Board has taken lightly, or without a lot of thought. The FLGenWeb membership was contacted with the options laid out for them, so this is not something that will take any of them by surprise (at least if they've kept appraised of what's going on in their state). Sherri Bradley National Coordinator
Announcement: Temporary Help Needed for EC	May 13 The Election Committee is looking for temporary help for the 2010 National Election period. If you are interested, please contact any member of the EC http://usgenweb.org/usgwelections/2010-ec/2010current.htm  Thanks, Christina Palmer christina_palmer@ymail.com USGenWeb Election Committe
Announcement: GC 1st Quarter Report	May 17 For the record - are there any additions or corrections? If not, the report will stand as approved on 20 May 2010 @ 7:00 p.m. Sherri Bradley National Coordinator
Announcement: EC Reminder Regarding Registration for National Election	May 23 This is a reminder for members to register or update their registration in preparation for the National election. http://www.usgwelections.org/ The registration site will be closed at midnight May 31st and will remain closed for the duration of the election. Christina Palmer christina_palmer@ymail.com Election Committee
Announcements: Co-Sponsoring States of Bylaws Amendment for Guidelines/Standards for Websites/Members	May 22 Continued from January 14, 2010 Introduction of Proposed Bylaw Amendment supported by the WVGenWeb We're getting down to the wire to get the ballot for the upcoming election set. The EC has asked if there would be an amendment on the ballot or not this year. So far, there are three states that are listed as co-sponsoring the amendment at http://usgenweb.org/volunteers/notice.shtml. Five states must co-sponsor an amendment to get it on the ballot. Are there any other states that are intending to lend their support for this amendment by co-sponsoring it? We need to know ASAP, but no later than 30 May so we can get it on the ballot. May 22 The majority of voting members in IDGENWEB support our project becoming a cosponsor of the following Bylaw amendment that was sponsored by WVGENWEB. Please add us as a cosponsor. Mike St. Clair State Coordinator - IDGENWEB May 23 Delaware has voted to co-sponsor the amendment proposed by WVGenWeb. Gayle Triller, Delaware May 25 DEGenWeb has proposed the below amendment to the USGenWeb Project bylaws. The amendment is posted at http://usgenweb.org/volunteers/notice.shtml as required by Section XVI, Subsection B of the USGenWeb Project bylaws. Sherri Bradley National Coordinator May 27 Please include ARGenWeb as co-sponsors of this amendment to the bylaws. Thank you, Betsy Mills ARGenWeb State Coordinator May 28 The Alaska GenWeb Project has voted to co-sponsor the following amendment:  Amendment Proposal to Clarify Acceptable Uses of the USGenWeb Project Logos.   IX. GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS CURRENT/OLD: A. All websites shall include prominent display of The USGenWeb Project logo on the home page. A state project logo may be required depending on the guidelines/standards in effect for that state. To be replaced by: REVISED/NEW: A. All websites shall include prominent display of The USGenWeb Project logo on the home page. If linked, this logo may only be linked to the USGenWeb National site. A state project logo may be required depending on the guidelines/standards in effect for that state. If linked, a state project logo may only be linked to the appropriate state site.
ADJOURNMENT	Sherri Bradley adjourned the May meeting on June 2, 2010.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Suzanne Shephard, Secretary.

Back to Board Minutes