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Advisory Board Minutes - May 2010

 

LINKS TO MINUTES
May2010 Session
May 2010 Session Opened
Minutes
Motion 2009/10-24 - Appoint NWPL SC Representative
Motion 2009/10-25 Extend Temporary Appointment to Secretary
Motion 2009/10-26 Affirmation of Grievance Committee Members
Announcements: FLGenWeb Resolution of Grievance
Announcements: Temporary Help Needed for EC
Announcements: EC Reminder Regarding Registration for National Election
Announcements: Co-Sponsoring States of Bylaws Amendment for Guidelines/Standards for Websites/Members
Adjourned

SESSION OPEN 3 May 2010 By the NC

Approval of Minutes May 14

The March 2010 minutes have been posted for review at
http://usgenweb.org/business/AB-03-2010.shtml. If there is no objection,
they will stand as approved on 27 May 2010 at 9:30 pm.

May 29
Having heard no objections or corrections to the March 2010 minutes, they
stand as approved.

May 22
The April 2010 minutes have been posted for review at
http://usgenweb.org/business/AB-04-2010.shtml. If there is no objection,
they will stand as approved on 27 May 2010 at 9:30 pm.

Please take a look and see if you find any corrections that need to be made.
The minutes will be stand approved on 25 May 2010 at 9:30 pm if no
corrections are identified.

May 29
Having heard no objections or corrections to the April 2010 minutes, they
stand as approved. 

Sherri Bradley
National Coordinator
USGenWeb Project
Information about the USGenWeb Project at http://usgenweb.org
Advisory Board Agenda http://usgenweb.org/agenda2.php

MOTION 2009/10-24 - Appoint NWPL SC Representative (carried over from April 2010) May 1
It has been moved by Larry Flesher and seconded by Tina Vickery that Bill
Oliver be appointed to fill the unexpired NWPL SC Representative position.

Those in favor please respond with "agree". Those opposed please respond
with "disagree".

Sherri Bradley
National Coordinator

May 5
With 10 members voting, motion 2009/10-24 passes. Bill Oliver is appointed
as the NWPL State Coordinator Representative to the Advisory Board.

Those voting agree: Alice Allen, Colleen Pustola, Cyndie Enfinger, Denise
Wells, Larry Flesher, Les Shockey, Linda Lewis, Pauli Smith, Tina Vickery
and W. David Samuelsen.

Those voting disagree: none

Those not voting: Ann Allen Geoghegan, Dale Grimm and Jeff Kemp.

It should be noted that both Dale and Jeff indicated that they had voted for
the motion but those votes never showed up on BOARD, nor are they in the
list archives.

May 5
With Bill's appointment to fill the NWPL SC Representative seat, I've
subscribed him to the BOARD and USGENWEB-ALL mail lists. The Board-EXEC
list is a confidential list. All postings to BOARD-EXEC are required to
remain confidential. It is a list that we use for personnel or other
similar, confidential issues such as grievance appeals.

Bill, if you agree that you will honor the confidentiality of Board-Exec,
please signify by responding with "Agree". If you do not feel that you can
honor the confidentiality of Board Exec, please signify by responding with
"Disagree". Once your response to abide by the confidentiality of the list
is received, I'll subscribe you to the list. Your failure to agree to
maintain the confidentiality of the BOARD-EXEC list will have no bearing on
your subscription to any other Project mail list, nor will it effect your
participation in any official AB business.

Sherri Bradley

May 5
Agree to honor the confidentiality of Board-Exec list and correspondence.

Bill Oliver
ASC NEGenWeb/newly appointed NWPL Rep to AB

MOTION 2009/10-25 Extend Temporary Appointment to Secretary May 6
For personal reasons, Greta Thompson has notified me that she will be unable to complete her appointment as the AB secretary. Suzanne Shephard has agreed to complete the term as she was already serving in this position on a temporary basis.

Can we hear a motion to extend Suzanne's appointment to the end of the term?

Sherri Bradley

May 6
Presented by Bill Oliver and seconded by Dale Grimm and dated 6 May 2010, the motion reads "I move we approve, by general consent, the appointment of Suzanne Shephard as Secretary to the AB Board for the remaining time in this term."

Is there any discussion or objection to the motion presented? If there are no objections, the slate will stand approved 8 May 2010 at 9 a.m. E.S.T.

Sherri Bradley
National Coordinator

May 8
Under the requirements of general consent and having heard no objection,
Motion 2009/10-25 is declared passed.

Sherri Bradley
National Coordinator

MOTION 2009/10-26 Affirmation of Grievance Committee Members May 16
The Committee has voted in the affirmative to seat Jo Branch and Don Kelly
as members of the Grievance Committee. Ask for the boards affirmation of our
choices. Thank you.
John Quigley
Chair, USGenWeb Grievance Committee

May 16
Presented by David Samuelsen and seconded by Dale Grimm and dated 16 May
2010, the motion reads "I move we accept the slate of appointments (Jo
Branch and Don Kelly) to the Grievance Committee." 

Discussion is now open. If you have no discussion, please respond "No
discussion".

May 19
Having heard no further discussion, discussion on motion 2009/10-26 is
declared closed.

Please vote on motion 2009/10-26. The motion reads: "I move we accept the
slate of appointments (Jo
Branch and Don Kelly) to the Grievance Committee."

If you agree with the motion, please respond with "aye" or "yes"; if you
disagree with the motion, please respond with "nay" or "no".

Voting will continue until 5:30 am EDT 22 May 2010 unless responses are
received from everyone prior to that time.

May 22
Having heard no further discussion, discussion on motion 2009/10-26 is
declared closed.

Please vote on motion 2009/10-26. The motion reads: "I move we accept the
slate of appointments (Jo
Branch and Don Kelly) to the Grievance Committee."

If you agree with the motion, please respond with "aye" or "yes"; if you
disagree with the motion, please respond with "nay" or "no".

Voting will continue until 5:30 am EDT 22 May 2010 unless responses are
received from everyone prior to that time.

May 22
With 13 members voting, motion 2009/10-26 passes.

Those voting yes (accept): Alice Allen, Ann Allen Geoghegan, Cyndie
Enfinger, Denise Wells, Larry Flesher, Les Shockey, Linda Lewis and Pauli
Smith.

Those voting no (reject): Bill Oliver, Colleen Pustola, David Samuelsen

Those abstaining: Dale Grimm and Tina Vickery

Those not voting: Jeff Kemp

Sherri Bradley
National Coordinator

Announcement: FLGenWeb Resolution of Grievance May 12
Per Section XIV, E of the USGenWeb Project bylaws, the resolution of a
grievance is binding upon the membership. Due to the failure of some of
FLGenWeb Inc's board members to abide by the USGenWeb Project bylaws, the
Advisory Board was contacted to enforce the ruling. FLGenWeb Inc. was put
on notice that they had until 11 May 2010 to implement the resolution of the
grievance, or the state project would be delinked and a new state site would
be created and linked to from the USGenWeb Project's National site.

FLGenWeb Inc.'s site has been delinked and a newly created FLGenWeb site has
been set up and the CCs, unless they've chosen not to remain with USGenWeb,
have had their sites linked to the new site.

This action is not something that the Advisory Board has taken lightly, or
without a lot of thought. The FLGenWeb membership was contacted with the
options laid out for them, so this is not something that will take any of
them by surprise (at least if they've kept appraised of what's going on in
their state).

Sherri Bradley
National Coordinator

Announcement: Temporary Help Needed for EC May 13
The Election Committee is looking for temporary help for the 2010 National
Election period. If you are interested, please contact any member of the EC
http://usgenweb.org/usgwelections/2010-ec/2010current.htm 

Thanks,
Christina Palmer
christina_palmer@ymail.com
USGenWeb Election Committe

Announcement: GC 1st Quarter Report May 17
For the record - are there any additions or corrections? If not, the report
will stand as approved on 20 May 2010 @ 7:00 p.m.

Sherri Bradley
National Coordinator

Announcement: EC Reminder Regarding Registration for National Election May 23
This is a reminder for members to register or update their registration in
preparation for the National election. http://www.usgwelections.org/

The registration site will be closed at midnight May 31st and will remain
closed for the duration of the election.

Christina Palmer
christina_palmer@ymail.com
Election Committee

 
Announcements: Co-Sponsoring States of Bylaws Amendment for Guidelines/Standards for Websites/Members May 22
Continued from January 14, 2010 Introduction of Proposed Bylaw Amendment supported by the WVGenWeb
We're getting down to the wire to get the ballot for the upcoming election
set. The EC has asked if there would be an amendment on the ballot or not
this year. So far, there are three states that are listed as co-sponsoring
the amendment at http://usgenweb.org/volunteers/notice.shtml. Five states
must co-sponsor an amendment to get it on the ballot. Are there any other
states that are intending to lend their support for this amendment by
co-sponsoring it? We need to know ASAP, but no later than 30 May so we can
get it on the ballot.

May 22
The majority of voting members in IDGENWEB support our project becoming a cosponsor of the following Bylaw amendment that was sponsored by WVGENWEB. Please add us as a cosponsor.

Mike St. Clair
State Coordinator - IDGENWEB

May 23
Delaware has voted to co-sponsor the amendment proposed by WVGenWeb.

Gayle Triller, Delaware

May 25
DEGenWeb has proposed the below amendment to the USGenWeb Project bylaws. The amendment is posted at http://usgenweb.org/volunteers/notice.shtml as required by Section XVI, Subsection B of the USGenWeb Project bylaws.
Sherri Bradley
National Coordinator

May 27
Please include ARGenWeb as co-sponsors of this amendment to the bylaws.

Thank you,
Betsy Mills
ARGenWeb State Coordinator

May 28
The Alaska GenWeb Project has voted to co-sponsor the following amendment: 

Amendment Proposal to Clarify Acceptable Uses of the USGenWeb Project Logos.
 
IX. GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS

CURRENT/OLD:
A. All websites shall include prominent display of The USGenWeb Project logo on the home page. A state project logo may be required depending on the guidelines/standards in effect for that state.

To be replaced by:

REVISED/NEW:
A. All websites shall include prominent display of The USGenWeb Project logo on the home page. If linked, this logo may only be linked to the USGenWeb National site. A state project logo may be required depending on the guidelines/standards in effect for that state. If linked, a state project logo may only be linked to the appropriate state site.

ADJOURNMENT Sherri Bradley adjourned the May meeting on June 2, 2010.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Suzanne Shephard, Secretary.

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