LINKS TO MINUTES May 2011 Session	May 2011 Session Opened Minutes Motion 2010/11-11 Approve the Grievance Committee Slate Motion 2010/11-12 Motion to Adopt Revised Grievance Procedures Motion 2010/11-13 Correct Typos in Motion 2010-11/12 Announcements: 4th Quarter Report Announcements: Discussion of updates to the Election Committee Procedures Announcement: Disciplinary Hearing Being Convened - Daryl Lytton Announcement: Reminder regarding Registration and Nomination in preparation for the National Election Adjournment:
SESSION OPEN	1 May 2011 The April 2011 meeting of the Advisory Board is adjourned and the May meeting convened. Sherri Bradley National Coordinator USGenWeb Project Information about the USGenWeb Project at   http://usgenweb.org Advisory Board Agenda   http://usgenweb.org/agenda2.shtml
Approval of Minutes	23 May Having heard no objections, the minutes stand as approved. Sherri Bradley National Coordinator The minutes of the April 2011 session of the Advisory Board are posted at http://usgenweb.org/business/AB-04-2011.shtml for review. If there are no corrections or objections, they will stand approved at 8 a.m. EDT 23 May 2011.
Motion 2010/11-11  Approve the Grievance Committee Slate	1 May With 13 members voting, motion 2010/11-11, Approve the Grievance Committee Slate passes. Those voting to approve the proposed slate: Alice Allen, Ann Allen Geoghegan, Bill Oliver, Cyndie Enfinger, Denise Wells, Jeff Kemp, Larry Flesher, Les Shockey, Linda Lewis, Nancy Beach, Pat Asher, Pauli Smith and Tina Vickery. Those voting to reject the slate: none. Those not voting: Dale Grimm. Sherri Bradley National Coordinator
Motion 2010/11-12  Motion to Adopt Revised Grievance Procedures	2 May Moved by Pat Asher and seconded by Larry Flesher and dated 2 May 2011, the motion reads "I move we adopt, by general consent, the revised Standard Rule Section V. Grievance Procedures, as currently proposed at http://www.usgenweb.org/grievance_procedures.shtml. " Are there any objections to this motion? Sherri Bradley National Coordinator 9 May By requirement of general consent, having heard no objection, this motion has passed.  The Grievance Procedures, as posted at http://www.usgenweb.org/grievance_procedures.shtml are approved.  The section(s) of the Standard Rules will be updated to reflect the changes included in this document and the Secretary of the Grievance Committee will be instructed to update the procedures posted at http://gc.usgenweb.org/procedures.html . Sherri Bradley National Coordinator
Motion 2010/11-13 Correct Typos in Motion 2010-11/12	16 May Moved by Denise Wells and seconded by Pat Asher and dated 16 December 2011, the motion reads: "I move that the corrections to the recently approved Grievance Procedures be made as detailed in Concetta Phillips' email." Specifically, change section V.F.1.3 to "A transcriber or an accepted contributing researcher, within 30 days of incident, or discovery of incident." Additionally, change section V.F.6.3 to "To assist the parties in identifying the source of the dispute, the options for resolution, common ground between the parties, and to explore the possibility of an amicable agreement for resolution of the dispute that will benefit both parties and The USGenWeb Project." Lastly, change the first sentence of the fourth paragraph in section V.F.7 to "If an amicable agreement is achieved between the parties in the mediation process, the members of the team shall retire to closed session to insure that the resolution is appropriate in view of the goals and requirements of The USGenWeb Project." Are there any objections to this motion? Sherri Bradley National Coordinator 20 May Having heard no objections, motion 2010-11/13 is declared. The webmanager and Grievance Committee are instructed to implement these changes to the procedures. Sherri Bradley National Coordinator
Announcements: 4th Quarter Report	1 May This also includes the 1st Quarter Report from the Grievance Committee. Forwarding [below] for the record.  Are there any corrections?  If not, the report will stand approved as of 4 May 2011 at 6:00 am EDT. Sherri Bradley National Coordinator USGenWeb Project Grievance Committee 4th Quarter Report of Activity: Grievance 2010/03-01  Resolved 11/9/2010 Grievance 2010/05-12  Rejected 12/14/2010 Grievance 2010/12-15  Rejected 12/16/2010 Grievance 2010/12-17  Rejected 2/2/2011 Grievance 2010/02-27  Received 3/12/2011 after 2nd Appeal Grievance Committee 1st Quarter Report Grievance 2010/02-27  Still awaiting a full team to hear this grievance. Sincerely; John Quigley, Chair, USGenWeb Grievance Committee
Announcements: Discussion of updates to the Election Committee Procedures	3 May Discussion on the agenda item to discuss the updates to the Election Committee Procedures is open on ABCHAT (usgenweb-all@rootsweb.com) is now open.  I'll be sending the proposed updates to that mail list momentarily. Sherri Bradley National Coordinator
Announcement: Disciplinary Hearing Being Convened - Daryl Lytton	19 May For the record, a disciplinary hearing is being  convened to hear the following charges: A disciplinary hearing is being convened with the following as the charges: 1) Mr. Lytton has violated the USGenWeb Grievance Procedures by publishing both redacted and unredacted versions of confidential emails exchanged during the grievance process. He has also published on mailing lists confidential information regarding issues, decisions, and the identities of participants in the grievance process.  His breaches of confidentiality are in violation of the Grievance Procedures, Section E. (http://gc.usgenweb.org/procedures.html) 2) Since the establishment of the Grievance Committee in August 2007, Mr. Lytton has filed multiple grievances with the Committee and Appeals to the Advisory Board regarding his dismissal as Coordinator of OHGenWeb Adams County in December 2005.  These grievances ask the Committee to retroactively apply Bylaw Amendment XIV.E. which made their decisions binding, to the non-binding recommendations of the Advisory Board rendered in January 2006.  His refusal to accept the decisions to reject these subsequent grievances and appeals as invalid and punitive to the current SC and CC who were not parties to the original grievance, is a violation of both the spirit and the letter of the law. 3) Mr. Lytton promotes the demise of the USGenWeb Project and maligns the Project and its members on public websites, causing internal dissension and the discouragement of genealogical researchers. These actions are in violation of the fundamental principle of the organization, i.e. to provide and promote free genealogical sites and resources to the general public and violates Section II and Section IV, Subsection A of the Bylaws; and the adopted parliamentary authority (Sturgis), authorized by Section XV of the Bylaws (http://usgenweb.org/volunteers/bylaws.shtml) 4) Since 15 May 2003, Mr. Lytton has defrauded the genealogical community the USGenWeb Project was created to serve, by soliciting financial contributions via PayPal to webroots.org/WebRoots, Inc. while falsely claiming it is a "nonprofit public benefit corporation" (a public charity). Such solicitation is in violation of Nevada Revised Statute NRS 598.1305, prohibited deceptive trade practices, where Mr. Lytton currently resides, and the California Corporation Code, where he registered the corporation. 5) Mr. Lytton represented himself as a spokesperson for the USGenWeb Project and implied his personal project, usgenweb-search.us, was an officially endorsed USGenWeb project in a promotional announcement to Dick Eastman. Mr. Lytton was not, nor ever has been, an elected or appointed spokesperson, nor was his personal project an official or sanctioned project of USGenWeb (http://www.usgenweb.org/projects/index.shtml) 6) Mr. Lytton displays the USGenWeb logo on his personal project USGenWeb-Search.Us without permission, in violation of the USGenWeb Standard Rules, Section IV. Permission to Use a USGenWeb Logo. (http://usgenweb.org/volunteers/standard-rules.shtml) 7) Mr. Lytton has used false names (aliases) on multiple occasions to represent himself as someone else in order to gain access to State projects where he had been removed or rejected for membership. 8) Mr. Lytton harasses individual members of the USGenWeb Project and duly elected representatives to the Advisory Board, makes libelous statements targeted at individual members, and threatens law suits against members and the USGenWeb organization, by private mail and on USGenWeb mail lists, causing a hostile working environment for USGenWeb project volunteers. Mr. Lytton maintains the following USGenWeb Project sites: LaPlata County COGenWeb; COGenWeb Assistant State Coordinator Derby City (CTGenWeb, New Haven County) Hawaii County HIGenWeb KSGenweb Larry Flesher will chair the hearing.  A private mail list will be set up for the hearing; more information will be forthcoming. Sherri Bradley National Coordinator
Announcement: Reminder regarding Registration and Nomination in preparation for the National Election	21 May This is a reminder for members to register or update their registration in preparation for the National Election.  http://www.usgwelections.org/   The registration site will be closed at midnight May 31st and will remain closed for the duration of the election.   Christina Palmer USGWelections@gmail.com USGenWeb Election Committee 31 May Reminder - The USGenWeb Election Committee will begin accepting nominations June 1st for:  National Coordinator  Representative at Large  Special Projects Representative  NorthEast/North Central State Coordinator Representative  NorthEast/North Central County Coordinator Representative  NorthWest/Plains State Coordinator Representative (1 year Replacement)  NorthWest/Plains County Coordinator Representative  South East/Mid-Atlantic County Coordinator Representative  SouthWest/South Central County Coordinator Representative  The nomination period runs two weeks.  As a reminder to all registered, please make sure that your SPAM filter is set to accept: Registrar@usgwelections.org so you can receive your password to vote.  The nomination form may be found here:  http://www.usgwelections.org/USGenWeb/NationalNomination.cfm  Please note: The form will not be activated until 1 June. Nominations made outside of the two week period will not be considered.  Please visit and bookmark the EC National 2010 Election Pages:  http://usgenweb.org/usgwelections/national-2010/index-2010.htm  For more information, and for the latest status on nominees and candidates throughout the nomination period.  If you have a question, please take a few moments to read the Election FAQ. http://usgenweb.org/usgwelections/national-2011/faq.htm  Voting will take place from July 1 through July 31.  Thank you,  The USGenWeb Election Committee
ADJOURNMENT	Sherri Bradley adjourned the May meeting on June 2, 2011

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