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Advisory Board Minutes - August 2010

 

LINKS TO MINUTES
August 2010 Session
August 2010 Session Opened
Minutes
Motion 2009/10-31 Approve GC Term Extensions
Announcements: EC Report Second Quarter 2010
Announcements: AB Rep to the EC
Announcements: Run Off Election
Announcements: Request for Grievance Committee Arbitrators and Mediators
Announcements: Updated Bylaws
Announcements: Disciplinary Hearing - Diane Siniard
Announcements: Thank You from National Coordinator
Adjournment

SESSION OPEN 1 August  2010
The July 2010 meeting of the Advisory Board is adjourned. The August
meeting is convened.

Sherri Bradley
National Coordinator

Approval of Minutes 1 August

The entry for Motion 2009/10-28 has been removed from the minutes. The
motion had been declared out of order therefore it was stricken from the
record. Having heard no further objections, the June minutes stand approved.

17 August
The July 2010 minutes of the Advisory Board have been posted for review at
http://usgenweb.org/business/AB-07-2010.shtml If there are no objections or
corrections, they will stand approved on 20 August 2010 @6:00 p.m.

21 August
Having heard no objections, the July 2010 Advisory Board minutes stand
approved.
Sherri Bradley
National Coordinator

MOTION 2009/10-31 Approve GC Term Extensions 20 August
Forwarding from John Quigley, the Chairman of the Grievance Committee.
Currently, the terms of all GC members end on 31 August 2010. The list
indicates those members that have indicated that they are interested in
extending to August 31, 2011. (A call will go out to the membership to
fill the positions of members that are either not interesting in extending
and the ones that state that they'll stay on until a replacement is
identified.)

Can I hear a motion to approve these extensions?

Sherri Bradley
National Coordinator
21 August
Presented by Larry Flesher and seconded by Les Shockey and dated 21 August
2010, the motion reads:
 
"I move that the Grievance Committee term extensions described in Mr. John
Quigley's email of 20 August 2010 and recorded at
http://archiver.rootsweb.ancestry.com/th/read/BOARD/2010-08/1282356419 be
approved."
 
Discussion is now open. If you have no discussion, please respond "No
discussion".

Sherri Bradley
National Coordinator

22 August
Everyone having responded with "no objections", discussion on motion
2009/10-31 is declared closed.

Please vote on motion 2009/10-31. The motion reads: " I move that the
Grievance Committee term extensions described in Mr. John Quigley's email of
20 August 2010 and recorded at
http://archiver.rootsweb.ancestry.com/th/read/BOARD/2010-08/1282356419 be
approved."

If you agree with the motion, please respond with "aye" or "yes"; if you
disagree with the motion, please respond with "nay" or "no".

Voting will continue until 6:00 pm EDT 25 August 2010 unless responses are
received from everyone prior to that time.

24 August
With all 14 members voting, motion 2009/10-31 passes.

Those voting "yes": Alice Allen, Ann Allen Geoghegan, Bill Oliver, Dale
Grimm, Denise Wells, Jeff Kemp, Larry Flesher, Les Shockey, Linda Lewis,
Pauli Smith, Cyndie Enfinger and Tina Vickery.

Those not voting: None

Those voting "no": Colleen Pustola and David Samuelsen.

Sherri

Announcement: EC Report Second Quarter 2010 2 August
For the record - are there any corrections or additions? If not, the report
will stand as approved on 5 August 2010 @ 9:30 p.m.
Sherri Bradley
National Coordinator

Below is the 2010 Regional Assignments:

Dataset Manager-Gayle Triller - gaylelt@comcast.net

Northeast/North Central
Dave Dinham - ddinham@kc.rr.com
NENC-Connecticut, Indiana, Maine, Massachusetts, New Hampshire,
New York, Wisconsin, Illinois, Michigan, Ohio, Pennsylvania, Rhode Island,
and Vermont

Northwest/Plains
Lynn McCleary - ebmccleary@machlink.com
NWPL-Montana, Nebraska, North Dakota, Oregon, Washington, Wyoming Alaska,
Colorado, Idaho, Iowa, Minnesota, and South Dakota.

Southeast/Mid-Atlantic
Mary Hatton - mahat@roadrunner.com
SEMA -Alabama, Florida, Georgia, Mississippi, New Jersey, South Carolina,
Tennessee.

Terri Buster - backwardbranch@gmail.com
SEMA - D.C., Delaware, Kentucky, Maryland, North Carolina, Virginia, West
Virginia
 

Southwest/South Central
Christina Palmer - christina_palmer@ymail.com
SWSC - Arizona, Arkansas, California, Hawaii, Kansas, Louisiana
 

John Quigley -johnquigley2@yahoo.com
SWSC - Missouri, Nevada, New Mexico, Oklahoma, Texas, and Utah
 
May 14, 2010 Christina Palmer welcomed Jane Colmenares (
evancol@yahoo.com as a temp volunteer.
 
May 14, 2010 Christina Palmer welcomed Shanda Gage (sgage2@oh.rr.com) as a
temp volunteer. 

May 30, 2010 Christina Palmer welcomed Tina Vickery (tsvivkery@gmail.com) to
fill the vacancy left by Sherri Bradley & Ann Allen Geoghegan by the
National Election.

On May 31, 2010 Sherri Bradley & Ann Allen Geoghegan were unsubbed due to
running for a national office. 

On May 31, 2010 Christina Palmer welcomed Nancy Lohr (nancy_lhr@yahoo.com as
a temp volunteer.

 (nancy_lhr@yahoo.com) 

On June 2, 2010 Christina Palmer removed Shanda Gage as a temp volunteer. 

On June 7, 2010 Christina Palmer announced that John Quigley has resigned
from the EC. 

On June 1, 2010-June 15, 2010 nominations were taken for National USGenWeb
openings.

Members: 1926

Members registered to vote: 1463

Members not registered to vote: 463

Total Members removed completely from USGenWeb projects: 88

Members removed from projects only: 29

New Members registering for the first time: 42

New Registrations: 57

117 Members gave up projects: 137

Bounces: 29

Deaths:
Mike Sandridge, OHGenWeb CC for Defiance, Henry and Williams Counties. He
passed away December 27, 2009
http://www.legacy.com/Obituaries.asp?page=lifestory&personid=137963482.
 
Gloria Mayfield-LAGenWeb CC for-
http://www.ladytexian.com/LA%20Jefferson%20Davis/index.htm Jefferson Davis
Parish, http://www.ladytexian.com/La%20Vernon/index.htm Vernon Parish.
She passed away in May 2010.
 
Sharon Burnett Crawford-OKGenWeb CC OKObits special project, and Comanche
and Cotton Counties. She passed away on Thursday, June 10, 2010.

Respectfully Submitted,

Mary Hatton
Election Committee, Sec/Pub

USGenWeb Advisory Board Agenda: http://usgenweb.org/agenda2.shtml

Announcement: AB Rep to the EC 2 August
With the end of the National Elections and the NWPL CC Representative position that Ann Allen Geoghegan completed, she has been re-subbed to the Election Committee mailing list as the Advisory Board Representative to the Election Committee.

I am still subbed as Representative at Large in lieu of the National Coordinator (ex-officio), which is a position to be involved in the upcoming run-off election.

---
"STANDING ELECTION SUBCOMMITTEE

2. Formation of the Subcommittee:
ELECTIONS
Any EC member or individual (including those from the AB) that is subscribed to the EC List, is required to notify the EC chair of his or her intent to accept a nomination in any election conducted by the EC. The notification must be made no later than 24 hours before the opening of nominations, so that he/she may be temporarily unsubscribed from the EC List. If the member does not accept a nomination, he/she may rejoin the EC at the end of the nomination period. If the member accepts a nomination, he/she may rejoin the EC once the election has reached a final conclusion regarding the position he/she was seeking."

Tina Vickery
Representative at Large

Announcement: Run Off Election 3 August
The 2010 Run-Off Election for National Coordinator will begin on Sunday, August 8th 12:00 AM and end at 11:59 PM August 22nd.

Passwords will be sent to eligible voters on Friday August 6th or Saturday August 7th.

Christina Palmer
USGenWeb Election Committee

23 August
The USGW Election Committee would like to thank all of the candidates and voters for participating in the election process. Below are the results of the Run-Off Election 2010.

Eligible Voters overall 1466

# of voting members: 270 (18.417%)

National Coordinator:

Bill Oliver: 100 (37.037%)

Sherri Bradley: 170 (62.963%)

The EC declares Sherri Bradley the winner.

Announcement: Request for Grievance Committee Arbitrators and Mediators 16 August
The Grievance Committee of USGENWEB hereby formally requests candidates for
the position of Mediator/Arbitrator. Candidates should have past experience
in their personal or professional lives that reflects the following
attributes:

(1) An even disposition
(2) Reliability and timeliness
(3) An ability to suspend judgment and distance themselves from their own
views in order to hear other points of view
(4) An ability and willingness to propose solutions that are fair,
equitable and consistent with the policies and philosophy of the Project
(5) Good basic communication [writing by e-mail] skills and an ability to
compromise and get along with others.

Interested individuals should send the following information to John Quigley
Chair, Grievance Committee atjquigley2@gmail.com with the phrase
"Mediator/Arbitrator Candidate" in the subject line. John will then forward
the submitted material in confidence to the other Committee members for
review and selection. The necessary information is:

(1) Your name
(2) Your e-mail address
(3) Your current position(s) in the USGENWEB Project or an affiliated
Special Project--you must be a Member
(4) A brief statement of why you believe you would be qualified for this
volunteer position.

If selected, a Mediator will be asked to Mediate disputes, listen to
evidence and arguments from the disputing parties, develop and propose
solutions, and provide a logical rationale for their proposals.
An Arbitrator will be asked to help arbitrate disputes, listen to evidence
and arguments from the disputing parties, and make a judgment as to the
side which wins the case. Training and guidance from the Grievance Committee
members will be provided. The Committee will be reasonable in its requests
and time expectations of appointed Mediators and Arbitrators.

John Quigley
Chair, USGenWeb Grievance Committee

Announcement: Updated Bylaws 16 August
With the passage of the bylaws amendment during the July 2010 election, the
web manager has updated the online document at
http://usgenweb.org/volunteers/bylaws.shtml . The amendment modified
section IX, GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS, subsection A.

Please share this information with all Project members.

Sherri Bradley
National Coordinator

Announcement: Disciplinary Hearing - Diane Siniard 22 August
The resolution of the disciplinary hearing against Diane Siniard.

This resolution is hereby adopted, effective August 22, 2010.

The USGenWeb Advisory Board issues this finding in response to the charges
brought against Ms. Diane Siniard.

Charges:

1) the sharing of private GC communications with parties involved in
Grievance 2009-08-15 as demonstrated within the evidence submitted to the AB
for the resulting disciplinary hearing against two FLGenWeb, Inc. members.

2) the posting of private GC communications to the archived SWSC list that
included the name of a party to Grievance 2009-08-15.

Finding:

The Advisory Board finds that Diane Siniard, during the incident in
question, was responsible for sharing and publically posting private
communications related to Grievance 2009-08-15. Grievance Committee
members are tasked to operate within the Grievance Procedures, which
specifically state: "All discussion regarding the issues during the
grievance process is to be considered privileged and private, and shall not
be disclosed during or after the process by either the team or either party,
except as allowed by these procedures."

Despite Ms Sinard's protest that she did not take an oath of
confidentiality, it was her duty as Chair of the Grievance Committee to
insure that all members of the GC not only took the oath of confidentiality
but that each understood the terms of it and to make sure that all members
abided by this oath. Her failure to comply was a major disservice to the
USGenWeb Project.

Resulting Decision:

1.) Ms. Siniard shall not be recognized as a USGenWeb Project member
(whether recognized as a XXGenWeb Project member or not) for a minimum of
two years retroactive to her resignation of August 2, 2010; after that
mandatory period, she must publically admit her wrongdoing and apologize to
the members of this Project prior to being reinstated as a member of the
USGenWeb project.

2.) Beginning August 2, 2012, should Ms. Siniard return as a member of the
USGenWeb Project, Ms. Siniard shall be considered "on probation" within the
USGenWeb Project for a period of five years. Diane may not run for, serve,
hold, be appointed or elected to any position higher than the Local
Coordinator level in any state or special project, or the national project
prior to August 2, 2017.

Members voting to accept:
Sherri Bradley
Larry Flesher
Ann Allen Geoghagen
Dale Grimm
Jeff Kemp
Bill Oliver
Les Shockey
Pauli Smith
Tina Vickery
Denise Wells

Members voting to reject.
None

Members abstaining.
Alice Allen
Colleen Pustola
W. David Samuelsen
 
Sincerely,
Cyndie Enfinger, SP Rep., Disciplinary Hearing Chair

Announcement: Thank You from National Coordinator 31 August
I want to take a moment to thank each and every Board member that has served
this term. Each of you demonstrated unflagging support for each other, for
the Project, its volunteers and to the entire genealogical community as we
dealt with the issues presented this term. Thank you all for doing a very
hard job very well. It has been a pleasure to serve with all of you.

I would also like to take this opportunity to thank Greta Thompson, Suzanne
Shephard and Jeff Kemp respectively for their service to the Project in
their role as Board Secretary and Web Manager. Their dedication and service
to this Project is a credit to each of them. A great big thank you also
goes out to all of the Standing Committee volunteers. The volunteers who
serve on the committees go the extra mile to assure that the duties of their
respective committees are carried out to serve and benefit the entire
USGenWeb Project community.
Sherri Bradley

Recessed/Adjournment Sherri Bradley adjourned the August meeting on August 31, 2010.
The 2008-2009 USGenWeb Project Advisory Board session is adjourned. The
2010-2011 session of the Advisory Board will convene tomorrow at 6 am.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Greta Thompson, Secretary.

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