LINKS TO MINUTES August 2010 Session	August 2010 Session Opened Minutes Motion 2009/10-31 Approve GC Term Extensions Announcements: EC Report Second Quarter 2010 Announcements: AB Rep to the EC Announcements: Run Off Election Announcements: Request for Grievance Committee Arbitrators and Mediators Announcements: Updated Bylaws Announcements: Disciplinary Hearing - Diane Siniard Announcements: Thank You from National Coordinator Adjournment
SESSION OPEN	1 August  2010 The July 2010 meeting of the Advisory Board is adjourned. The August meeting is convened. Sherri Bradley National Coordinator
Approval of Minutes	1 August The entry for Motion 2009/10-28 has been removed from the minutes. The motion had been declared out of order therefore it was stricken from the record. Having heard no further objections, the June minutes stand approved. 17 August The July 2010 minutes of the Advisory Board have been posted for review at http://usgenweb.org/business/AB-07-2010.shtml If there are no objections or corrections, they will stand approved on 20 August 2010 @6:00 p.m. 21 August Having heard no objections, the July 2010 Advisory Board minutes stand approved. Sherri Bradley National Coordinator
MOTION 2009/10-31 Approve GC Term Extensions	20 August Forwarding from John Quigley, the Chairman of the Grievance Committee. Currently, the terms of all GC members end on 31 August 2010. The list indicates those members that have indicated that they are interested in extending to August 31, 2011. (A call will go out to the membership to fill the positions of members that are either not interesting in extending and the ones that state that they'll stay on until a replacement is identified.) Can I hear a motion to approve these extensions? Sherri Bradley National Coordinator 21 August Presented by Larry Flesher and seconded by Les Shockey and dated 21 August 2010, the motion reads:   "I move that the Grievance Committee term extensions described in Mr. John Quigley's email of 20 August 2010 and recorded at http://archiver.rootsweb.ancestry.com/th/read/BOARD/2010-08/1282356419 be approved."   Discussion is now open. If you have no discussion, please respond "No discussion". Sherri Bradley National Coordinator 22 August Everyone having responded with "no objections", discussion on motion 2009/10-31 is declared closed. Please vote on motion 2009/10-31. The motion reads: " I move that the Grievance Committee term extensions described in Mr. John Quigley's email of 20 August 2010 and recorded at http://archiver.rootsweb.ancestry.com/th/read/BOARD/2010-08/1282356419 be approved." If you agree with the motion, please respond with "aye" or "yes"; if you disagree with the motion, please respond with "nay" or "no". Voting will continue until 6:00 pm EDT 25 August 2010 unless responses are received from everyone prior to that time. 24 August With all 14 members voting, motion 2009/10-31 passes. Those voting "yes": Alice Allen, Ann Allen Geoghegan, Bill Oliver, Dale Grimm, Denise Wells, Jeff Kemp, Larry Flesher, Les Shockey, Linda Lewis, Pauli Smith, Cyndie Enfinger and Tina Vickery. Those not voting: None Those voting "no": Colleen Pustola and David Samuelsen. Sherri
Announcement: EC Report Second Quarter 2010	2 August For the record - are there any corrections or additions? If not, the report will stand as approved on 5 August 2010 @ 9:30 p.m. Sherri Bradley National Coordinator Below is the 2010 Regional Assignments: Dataset Manager-Gayle Triller - gaylelt@comcast.net Northeast/North Central Dave Dinham - ddinham@kc.rr.com NENC-Connecticut, Indiana, Maine, Massachusetts, New Hampshire, New York, Wisconsin, Illinois, Michigan, Ohio, Pennsylvania, Rhode Island, and Vermont Northwest/Plains Lynn McCleary - ebmccleary@machlink.com NWPL-Montana, Nebraska, North Dakota, Oregon, Washington, Wyoming Alaska, Colorado, Idaho, Iowa, Minnesota, and South Dakota. Southeast/Mid-Atlantic Mary Hatton - mahat@roadrunner.com SEMA -Alabama, Florida, Georgia, Mississippi, New Jersey, South Carolina, Tennessee. Terri Buster - backwardbranch@gmail.com SEMA - D.C., Delaware, Kentucky, Maryland, North Carolina, Virginia, West Virginia   Southwest/South Central Christina Palmer - christina_palmer@ymail.com SWSC - Arizona, Arkansas, California, Hawaii, Kansas, Louisiana   John Quigley -johnquigley2@yahoo.com SWSC - Missouri, Nevada, New Mexico, Oklahoma, Texas, and Utah   May 14, 2010 Christina Palmer welcomed Jane Colmenares ( evancol@yahoo.com as a temp volunteer.   May 14, 2010 Christina Palmer welcomed Shanda Gage (sgage2@oh.rr.com) as a temp volunteer.  May 30, 2010 Christina Palmer welcomed Tina Vickery (tsvivkery@gmail.com) to fill the vacancy left by Sherri Bradley & Ann Allen Geoghegan by the National Election. On May 31, 2010 Sherri Bradley & Ann Allen Geoghegan were unsubbed due to running for a national office.  On May 31, 2010 Christina Palmer welcomed Nancy Lohr (nancy_lhr@yahoo.com as a temp volunteer.  (nancy_lhr@yahoo.com)  On June 2, 2010 Christina Palmer removed Shanda Gage as a temp volunteer.  On June 7, 2010 Christina Palmer announced that John Quigley has resigned from the EC.  On June 1, 2010-June 15, 2010 nominations were taken for National USGenWeb openings. Members: 1926 Members registered to vote: 1463 Members not registered to vote: 463 Total Members removed completely from USGenWeb projects: 88 Members removed from projects only: 29 New Members registering for the first time: 42 New Registrations: 57 117 Members gave up projects: 137 Bounces: 29 Deaths: Mike Sandridge, OHGenWeb CC for Defiance, Henry and Williams Counties. He passed away December 27, 2009 http://www.legacy.com/Obituaries.asp?page=lifestory&personid=137963482.   Gloria Mayfield-LAGenWeb CC for- http://www.ladytexian.com/LA%20Jefferson%20Davis/index.htm Jefferson Davis Parish, http://www.ladytexian.com/La%20Vernon/index.htm Vernon Parish. She passed away in May 2010.   Sharon Burnett Crawford-OKGenWeb CC OKObits special project, and Comanche and Cotton Counties. She passed away on Thursday, June 10, 2010. Respectfully Submitted, Mary Hatton Election Committee, Sec/Pub USGenWeb Advisory Board Agenda: http://usgenweb.org/agenda2.shtml
Announcement: AB Rep to the EC	2 August With the end of the National Elections and the NWPL CC Representative position that Ann Allen Geoghegan completed, she has been re-subbed to the Election Committee mailing list as the Advisory Board Representative to the Election Committee. I am still subbed as Representative at Large in lieu of the National Coordinator (ex-officio), which is a position to be involved in the upcoming run-off election. --- "STANDING ELECTION SUBCOMMITTEE 2. Formation of the Subcommittee: ELECTIONS Any EC member or individual (including those from the AB) that is subscribed to the EC List, is required to notify the EC chair of his or her intent to accept a nomination in any election conducted by the EC. The notification must be made no later than 24 hours before the opening of nominations, so that he/she may be temporarily unsubscribed from the EC List. If the member does not accept a nomination, he/she may rejoin the EC at the end of the nomination period. If the member accepts a nomination, he/she may rejoin the EC once the election has reached a final conclusion regarding the position he/she was seeking." Tina Vickery Representative at Large
Announcement: Run Off Election	3 August The 2010 Run-Off Election for National Coordinator will begin on Sunday, August 8th 12:00 AM and end at 11:59 PM August 22nd. Passwords will be sent to eligible voters on Friday August 6th or Saturday August 7th. Christina Palmer USGenWeb Election Committee 23 August The USGW Election Committee would like to thank all of the candidates and voters for participating in the election process. Below are the results of the Run-Off Election 2010. Eligible Voters overall 1466 # of voting members: 270 (18.417%) National Coordinator: Bill Oliver: 100 (37.037%) Sherri Bradley: 170 (62.963%) The EC declares Sherri Bradley the winner.
Announcement: Request for Grievance Committee Arbitrators and Mediators	16 August The Grievance Committee of USGENWEB hereby formally requests candidates for the position of Mediator/Arbitrator. Candidates should have past experience in their personal or professional lives that reflects the following attributes: (1) An even disposition (2) Reliability and timeliness (3) An ability to suspend judgment and distance themselves from their own views in order to hear other points of view (4) An ability and willingness to propose solutions that are fair, equitable and consistent with the policies and philosophy of the Project (5) Good basic communication [writing by e-mail] skills and an ability to compromise and get along with others. Interested individuals should send the following information to John Quigley Chair, Grievance Committee atjquigley2@gmail.com with the phrase "Mediator/Arbitrator Candidate" in the subject line. John will then forward the submitted material in confidence to the other Committee members for review and selection. The necessary information is: (1) Your name (2) Your e-mail address (3) Your current position(s) in the USGENWEB Project or an affiliated Special Project--you must be a Member (4) A brief statement of why you believe you would be qualified for this volunteer position. If selected, a Mediator will be asked to Mediate disputes, listen to evidence and arguments from the disputing parties, develop and propose solutions, and provide a logical rationale for their proposals. An Arbitrator will be asked to help arbitrate disputes, listen to evidence and arguments from the disputing parties, and make a judgment as to the side which wins the case. Training and guidance from the Grievance Committee members will be provided. The Committee will be reasonable in its requests and time expectations of appointed Mediators and Arbitrators. John Quigley Chair, USGenWeb Grievance Committee
Announcement: Updated Bylaws	16 August With the passage of the bylaws amendment during the July 2010 election, the web manager has updated the online document at http://usgenweb.org/volunteers/bylaws.shtml . The amendment modified section IX, GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS, subsection A. Please share this information with all Project members. Sherri Bradley National Coordinator
Announcement: Disciplinary Hearing - Diane Siniard	22 August The resolution of the disciplinary hearing against Diane Siniard. This resolution is hereby adopted, effective August 22, 2010. The USGenWeb Advisory Board issues this finding in response to the charges brought against Ms. Diane Siniard. Charges: 1) the sharing of private GC communications with parties involved in Grievance 2009-08-15 as demonstrated within the evidence submitted to the AB for the resulting disciplinary hearing against two FLGenWeb, Inc. members. 2) the posting of private GC communications to the archived SWSC list that included the name of a party to Grievance 2009-08-15. Finding: The Advisory Board finds that Diane Siniard, during the incident in question, was responsible for sharing and publically posting private communications related to Grievance 2009-08-15. Grievance Committee members are tasked to operate within the Grievance Procedures, which specifically state: "All discussion regarding the issues during the grievance process is to be considered privileged and private, and shall not be disclosed during or after the process by either the team or either party, except as allowed by these procedures." Despite Ms Sinard's protest that she did not take an oath of confidentiality, it was her duty as Chair of the Grievance Committee to insure that all members of the GC not only took the oath of confidentiality but that each understood the terms of it and to make sure that all members abided by this oath. Her failure to comply was a major disservice to the USGenWeb Project. Resulting Decision: 1.) Ms. Siniard shall not be recognized as a USGenWeb Project member (whether recognized as a XXGenWeb Project member or not) for a minimum of two years retroactive to her resignation of August 2, 2010; after that mandatory period, she must publically admit her wrongdoing and apologize to the members of this Project prior to being reinstated as a member of the USGenWeb project. 2.) Beginning August 2, 2012, should Ms. Siniard return as a member of the USGenWeb Project, Ms. Siniard shall be considered "on probation" within the USGenWeb Project for a period of five years. Diane may not run for, serve, hold, be appointed or elected to any position higher than the Local Coordinator level in any state or special project, or the national project prior to August 2, 2017. Members voting to accept: Sherri Bradley Larry Flesher Ann Allen Geoghagen Dale Grimm Jeff Kemp Bill Oliver Les Shockey Pauli Smith Tina Vickery Denise Wells Members voting to reject. None Members abstaining. Alice Allen Colleen Pustola W. David Samuelsen   Sincerely, Cyndie Enfinger, SP Rep., Disciplinary Hearing Chair
Announcement: Thank You from National Coordinator	31 August I want to take a moment to thank each and every Board member that has served this term. Each of you demonstrated unflagging support for each other, for the Project, its volunteers and to the entire genealogical community as we dealt with the issues presented this term. Thank you all for doing a very hard job very well. It has been a pleasure to serve with all of you. I would also like to take this opportunity to thank Greta Thompson, Suzanne Shephard and Jeff Kemp respectively for their service to the Project in their role as Board Secretary and Web Manager. Their dedication and service to this Project is a credit to each of them. A great big thank you also goes out to all of the Standing Committee volunteers. The volunteers who serve on the committees go the extra mile to assure that the duties of their respective committees are carried out to serve and benefit the entire USGenWeb Project community. Sherri Bradley
Recessed/Adjournment	Sherri Bradley adjourned the August meeting on August 31, 2010. The 2008-2009 USGenWeb Project Advisory Board session is adjourned. The 2010-2011 session of the Advisory Board will convene tomorrow at 6 am.

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