LINKS TO MINUTES August 2011 Session	August 2011 Session Opened National election results Corrected results (added the SP Rep results as the only change) Termination of the Disciplinary Hearing Disciplinary hearing charge #4 Correction to Vote Tally Call for volunteers to serve as web site manager 2nd Quarter Grievance Committee Report Grievance Committee Call for Volunteers MOTION 2010/11-17: Remove items from the agenda Motion 2010/11-18: Extend Grievance Committee Terms Approval of Minutes Adjournment
SESSION OPEN	1 August 2011 July meeting adjourned, August convened. Sherri Bradley National Coordinator USGenWeb Project
National election results	3 August 2011 Eligible Voters overall: 1432 # of voting members: 188 (13.128%) Members Requesting Passwords: 253 (17.668%) National Coordinator: Sherri Bradley 118 (68.208%) Gail Kilgore 28 (16.185%) Billie Walsh 27 (15.607%) The EC declares Sherri Bradley the winner. National Representative-RAL Collen Pustola 52 (30.588%) Tina Vickery 118 (69.412%) The EC declares Tina Vickery the winner. NENC CC Pauli Smith 41 (100%) The EC declares Pauli Smith the winner. NWPL CC Nancy Beach 48 (100%) The EC declares Nancy Beach the winner. NWPL SC Bill Oliver 10 (66.667%) Sundee Anderson 5 (33.333% The EC declares Bill Oliver the winner. SEMA CC Jeff Kemp 58 (100%) The EC declares Jeff Kemp the winner. SWSC CC Don Kelly 15 (23.4375%) Linda Lewis 31 (48.4375%) Shauna Moyers 18 (28.125%) There will be a run-off election between Linda Lewis and Shauna Moyers to determine the winner. More information will follow pertaining to the election. http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1312392637
Corrected results (added the SP Rep results as the only change)	3 August 2011 Special Projects: Cyndi Enfinger 38 (100%) The EC declares Cyndi Enfinger the winner. http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1312421742 23 August 2011 The USGW Election Committee would like to thank all of the candidates for participating in the Run-off election process. The results of the SWSC CC Representative are listed below: SWSC CC Linda K. Lewis 28 (66.667%) Shauna Moyers 14 (33.333%) The EC declares Linda Lewis the winner. http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314138858
Termination of the Disciplinary Hearing	16 August 2011 The Advisory Board has been conducting a disciplinary hearing for the past several weeks. The most recent action agreed to by the members was to dismiss Charge #4 against Mr. Lytton. Based on confirmation of the passing of the respondent, Mr. Daryl Lytton, this hearing is terminated. Larry Flesher Chair http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1313513058
Disciplinary hearing charge #4	17 August 2011 The final charge against Mr. Daryl Lytton considered by the Disciplinary Hearing was Charge #4: 4) Since 15 May 2003, Mr. Lytton has defrauded the genealogical community the USGenWeb Project was created to serve, by soliciting financial contributions via PayPal to webroots.org/WebRoots, Inc. while falsely claiming it is a "nonprofit public benefit corporation" (a public charity). Such solicitation is in violation of Nevada Revised Statute NRS 598.1305, prohibited deceptive trade practices, where Mr. Lytton currently resides, and the California Corporation Code, where he registered the corporation. After much deliberation, the finding on Charge #4 is: "The conduct exhibited by Mr. Lytton as outlined in Charge #4 is of concern to this hearing panel. However, the charged conduct may be subject to further action by State and perhaps Federal authority. Therefore, by majority vote, Charge #4 is dismissed by this panel without a finding of guilt or innocence." The voting tally is as follows: Voting to Agree: Sherri Bradley, Alice Allen, Bill Oliver, Nancy Beach, Ann Allen Geohagen, Les Shockey, Pat Asher, Linda Lewis Voting to Disagree: Tina Vickery, Jeff Kemp, Denise Wells Not voting: Cyndie Enfinger, Pauli Smith The disciplinary hearing is now concluded. Respectfully Submitted, Larry Flesher Chair http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1313633614
Correction to Vote Tally	17 August 2011 The undersigned has received a correction to the vote on Charge #4. Pat Asher voted to DISAGREE with the finding; she only agreed with the final wording of the finding. The undersigned apologizes for the error. Larry Flesher http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1313701118
Call for volunteers to serve as web site manager	19 August 2011 To comply with Section XI, Subsection B of the Standard Rules, the web manager position is now open for recruitment for the 2011/12 Advisory Board term. Duties and information can be found in Section XI of the Standing Rules at http://usgenweb.org/volunteers/standard-rules.shtml. Interested volunteers should submit a completed Volunteer Form located at http://usgenweb.org/volform.shtml. Volunteer forms must be received by 8 pm EDT 1 September 2011. http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1313804623
2nd Quarter Grievance Committee Report	26 August 2011 Forwarding for the record. This is the 2nd quarter report, which covers April-June 2011. Are there any corrections? If not the report will stand as approved on 29 August 2011 at 6 p.m. EDT. Sherri Bradley National Coordinator Grievance 2010/02-27 presently in Mediation Grievance 2011/04-01 Rejected as being a request for changes not truly a grievance Grievance 2011/04-28 This is a request to rehear the rejected 04-01 Grievance 2011/06-28 Received and in review process -- John Quigley Chair, USGenWeb Grievance Committee http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314395910 29 Aug 2011 Having heard no corrections, the report stands as approved. Sherri Bradley National Coordinator
Grievance Committee Call for Volunteers	26 August 2011 The Grievance Committee is in need of new members, we are short one member, and one other member is staying on until a replacement can be found for her. If accepted you will serve for 2 years, until August 2013. Interested individuals should contact the Grievance Committee Chair, John Quigley at jquigley2@gmail.com, providing the required information to be considered for the position. -- John Quigley Chair, USGenWeb Grievance Committee http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314396287
MOTION 2010/11-17: Remove items from the agenda	27 August 2011 Moved by Alice Allen and seconded by Ann Allen Geoghegan and dated 26 August 2011, the motion reads "I move that the following two items be removed from the agenda, by general consent: 1. Discussion of what the consequences should be for breaking confidentiality of the grievance process 2. Grievance Appeal - 2010-05-12 Jeff Kemp has previously withdrawn item #1 since the revisions to the grievance process covered this item. As stated here by NC Sherri, this appeal is now a moot point with the passing of the grievant." Are there any objections to this motion? Sherri Bradley National Coordinator http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314409066 26 August 2011 With all members stating that they have no objection to these two items being removed from the agenda, the motion passes. These two items will be moved to the archived agenda items. Sherri Bradley National Coordinator http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314505023
Motion 2010/11-18: Extend Grievance Committee Terms	28 Aug 2011 Moved by Denise Wells and seconded by Alice Allen and dated 28 August 2011, the motion reads "I hereby make motion to extend by general consent the terms of the current GC members whose terms expire on August 31, 2011, for an additional 30 days, through and including September 30, 2011, to allow the GC to obtain potential replacement GC member volunteers for the upcoming term. I also move, by general consent, that should an acceptable slate of volunteers are approved prior to September 30, 2011, that the expiring members' terms are then immediately terminated upon the installation of said new slate of GC volunteers." Are there any objections to this motion? Sherri Bradley National Coordinator 28 Aug 2011 With 13 of the 14 AB members weighing in on this motion, thus meeting the requirements to form a quorum, and none having any objection, per the requirements of general consent, the motion is declared passed. The terms of all current Grievance Committee members with the exception of Clarissa Lloyd are extended to 30 September 2011. http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314581783 Sherri Bradley National Coordinator
Approval of Minutes	29 Aug 2011 The minutes of the June 2001 meeting of the Advisory Board have been posted at http://usgenweb.org/business/AB-06-2011.shtml and are ready for your review. Are there any corrections or additions? If no corrections are identified they will stand as approved on 31 August 2011 at 8 p.m. EDT. Sherri Bradley National Coordinator 29 Aug 2011 I believe that the reference to the Session Open should state May adjourned and June convened. Family tree magazine month reference should be changed to September 2011, not 2010. That is all I see Denise Wells SEMA CC Rep 29 Aug 2011 The minutes of the July 2011 Advisory Board session have been posted at http://usgenweb.org/business/AB-07-2011.shtml. Please take a bit of time and review them for corrections and/or additions. If there are no corrections or additions, they will stand approved at 8 p.m. 31 August 2011 EDT. Sherri Bradley National Coordinator http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-08/1314610845 29 Aug 2011 Moved by Pat Asher and seconded by Denise Wells and dated 29 August 2011, the motion reads: "I move we approve by general consent a) That Tina Vickery be appointed to create an on line form for soliciting volunteer speakers, and that she compile and publish a list of those volunteers on the usgenweb.org domain; b) That all members shall be notified by direct mail of the purpose and location of the form so interested members may volunteer; c) That the compiled list of volunteers shall temporarily be named the "Speaker's Bureau" and be published for a trial period of six months; d) At the conclusion of the six month trial period, that this project be evaluated for interest and response and a determination made as to whether the project can and should continue; e) If the evaluation is affirmative, that a standing Promotion & Education Committee be created to oversee this and other education and promotional projects of the USGenWeb as appropriate, the committee to consist of a number of volunteer members to be determined, but to include at least one member of the Advisory Board in addition to the NC as ex-officio member." Are there any objections to this motion? Sherri Bradley National Coordinator 29 Aug 2011 I have no objection to a-d, but unfortunately have an issue with e. Isn't overseeing educational and promotional projects what the AB should be doing? Do we really need to create a committee for this if these projects have a Project Manager? If we approve this project at the end of 6 months, we are forced to create a committee by this wording even if one really isn't needed. Cyndie SP Rep. 29 Aug 2011 With Cyndie's objection, below, the motion cannot be dealt with by general consent. The floor is open for discussion. If you have no discussion, please indicate with "no discussion". Discussion will continue until 31 August 4 pm edt unless concluded earlier. Sherri Bradley National Coordinator 29 Aug 2011 Cyndie, would you be amenable to the exclusion of Section e? Cyndie, would you be amenable to the exclusion of Section e? Tina Vickery 30 Aug 2011 Yes, I have no objection to the exclusion of section e and would agree to the motion without section e. Cyndie SP Rep.
Adjourment	Sherri Bradley adjourned the August meeting on September 1, 2011 Sherri Bradley National Coordinator

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