The USGenWeb Project, Free Genealogy Online
Home About Us States Projects Researchers Volunteers

 

Advisory Board Minutes - September 2010

 

LINKS TO MINUTES
September 2010 Session
September 2010 Session Opened
Minutes
Motion 2010/11-01 Sustain the Special Rules
Motion 2010/11-02 Appointment of Board Secretary
Motion 2010/11-03 Appointment of the AB Representative to the Election Committee
Motion 2010/11-04 Appointment of the NWPL CC Representative
Announcements: Appeal of Grievance 2010-02-27
Announcements: Renewal of Domains
Announcements: Welcome
Announcements: Call for Volunteers: Web Manager Position
Announcements: Call for Volunteers to Serve on the Grievance Committee
Announcements: Co-Administrators for DISCUSS mail list
Announcements: Call for Election Committee Volunteers
Adjournment

SESSION OPEN 1 September 2010
The September session of the 2010-2011 USGenWeb Project Advisory Board is
called to order. This being a new term, will you all please respond that
you are present?

Sherri Bradley
National Coordinator

September 1
All Board members signify that they are present and have been subscribed to the Board-Exec, Board, AB-Chat and State Coordinators lists.

The Board-Exec list is a confidential list. All postings to Board-Exec are
required to remain confidential. It will be a list that we use for personnel issues. 

If you agree that you will honor the confidentiality of Board-Exec, please
signify by responding with "Agree". If you do not feel that you can honor
the confidentiality of Board Exec, please signify by responding with
"Disagree".

All members signify that they "Agree" to honor the confidentiality of Board-Exec.

Sherri Bradley
National Coordinator

Approval of Minutes September 18
The minutes of the August 2010 Advisory Board session have been posted at
http://usgenweb.org/business/AB-08-2010.shtml for review. If there are no
corrections or objections, they will stand as approved on 21 September 2010
at 8:00 p.m. EDT.

September 27
Having heard no corrections, the August 2010 minutes stand approved.

Sherri Bradley
National Coordinator

MOTION 2010/11-01 Sustain the Special Rules September 3
With the conclusion of the National election, even without a change in
National Coordinator of the USGenWeb Project, a motion to sustain the
Special Rules is required according to Section 1 of the Special Rules at
http://usgenweb.org/volunteers/special-rules.shtml

"SECTION I. SUSTAINING/CHANGING THE SPECIAL RULES. These Special Rules will
be sustained by motion/voting when a change in permanent National
Coordinator occurs. These rules may be amended or revised by the members in
accordance with USGenWeb Bylaws, Section VIII, Advisory Board Procedures at
http://usgenweb.org/volunteers/bylaws.shtml." 

May I hear a motion to sustain the Special Rules located here.
http://usgenweb.org/volunteers/special-rules.shtml

September 3
Presented by Les Shockey and seconded by Pauli Smith and dated 3 September
2010, the motion reads: 

"I hereby move to sustain the Special Rules located at:
http://usgenweb.org/volunteers/special-rules.shtml

The floor is now open for discussion. If you have no discussion, please
indicate so by responding "no discussion".
Sherri Bradley
National Coordinator

September 6
Having heard no discussion for more than 24 hours, discussion is declared
closed. 

Please vote on Motion 2010/11-01, which reads "I hereby move to sustain the
Special Rules located at: http://usgenweb.org/volunteers/special-rules.shtml"

If you agree with the motion, please respond with "agree" or "yes", if you
disagree with the motion, please respond with "disagree" or "no". 

Voting will continue until 9:30 am on 9 September 2010 unless concluded
earlier.
Sherri Bradley
National Coordinator

September 9
With 12 members voting, Motion 2010/11-01 passes.

Those voting agree: Alice Allen, Ann Allen Geoghegan, Cyndie Enfinger, Dale
Grimm, Denise Wells, Larry Flesher, Les Shockey, Linda Lewis, Pat Asher,
Pauli Smith and Tina Vickery.
Those voting disagree: none.

Those voting agree, but after the announced end time (9:30 a.m. 9 September
2010) Colleen Pustola, Jeff Kemp.

Sherri Bradley
National Coordinator
USGenWeb Project

MOTION 2010/11/02 Appointment of Board Secretary September 9
I've asked Suzanne Shephard to serve as the Recording Secretary for this
year and she's agreed. 

May I please hear a motion to confirm the appointment of Suzanne Shephard as
Recording Secretary?

Sherri Bradley
National Coordinator

September 9
Presented by Les Shockey and seconded by Tina Vickery and dated 9 September
2010, the motion reads: 

"I hereby move that Suzanne Shephard be appointed to serve as Recording
Secretary for this year by general consent." 

Are there any objections to this motion? 

Sherri Bradley
National Coordinator

September 11
By requirement of general consent, having heard no objection, this motion
has passed. Suzanne Shephard is appointed as the Recording Secretary for
the 2010/11 term. 

Sherri Bradley
National Coordinator

MOTION 2010/11-03 Appointment of the AB Representative to the Election Committee September 6
With this note the AB is in executive session to select the AB
representative to the Election Committee. 

Sherri Bradley
National Coordinator

September 11
Presented by Larry Flesher and seconded by Cyndie Enfinger and dated 11
September 2010, the motion reads: 

"I move that Annie (Geoghegan) be appointed to serve as Advisory Board
representative to the Election Committee by general consent." 

Are there any objections to this motion?

September 13
By requirement of general consent, having heard no objection, this motion
has passed. Ann Allen Geoghegan is appointed as the Advisory Board
representative to the Election Committee for the 2010/11 term.

Sherri Bradley
National Coordinator

MOTION 2010/11-04 Appointment of the NWPL CC Representative September 2
With Colleen Pustola's move into the North West Plains Region (NWPL) State
Coordinator's position today, 1 September, one of the NWPL County
Coordinator Representative seats on the Advisory Board is now empty.
According to Section IX of the Standard Rules
(http://usgenweb.org/volunteers/standard-rules.shtml), the following
applies: When a vacancy occurs on the Advisory Board:

USGenWeb Bylaws (http://usgenweb.org/volunteers/bylaws.shtml) Section VI,
Subsection H applies along with the following (from the Standard Rules
http://usgenweb.org/volunteers/standard-rules.shtml, Section IX):

The vacancy will be announced on the Board mailing list and the appropriate
regional mailing list(s) within two days. Within five days the Advisory
Board will call for volunteers for the position. Volunteers must meet the
eligibility requirements for the position. Within fifteen days of the call,
volunteers must submit their names to the National Coordinator and/or the
Representative At Large. Within 30 days of the announced vacancy, the
Advisory Board will elect, by 2/3 majority, a replacement from the pool of
volunteers.

USGenWeb Bylaws (http://usgenweb.org/volunteers/bylaws.shtml) Section VI,
Section I lists the qualifications that must be met by the nominees.

In compliance with the above stated reference, the vacancy is formally
posted here and a copy will be forwarded to the State-Coordinator's and
USGenWeb-NW mailing lists. Interested volunteers should submit a completed
Volunteer Form located at http://usgenweb.org/volform.shtml. Volunteer
forms must be received by 8 am EDT 15 September 2010. 

Sherri Bradley
National Coordinator

September 16
With this note the Advisory Board is in Executive Session to discuss the
applications received for the North West Plains (NWPL) region. There were
three applications submitted, Bill Oliver, Billie Walsh and Nancy Beach.
The Advisory Board greatly appreciates those that stepped up and volunteered
to serve.
Sherri Bradley
National Coordinator

September 23
Presented by Larry Flesher and seconded by Pat Asher and dated 23 September
2010, the motion reads: 

"I move that Nancy Beach be appointed to the position of NWPL CC
Representative for the current term." 

The floor is open for discussion. If you have no discussion, please
indicate by responding "no discussion". 

Sherri Bradley
National Coordinator

September 26
With everyone having responded "no discussion", it is declared closed. 

Please vote on Motion 2010/11-04, which reads "I move that Nancy Beach be
appointed to the position of NWPL CC Representative for the current term." 

If you agree with the motion, please respond with "agree" or "yes", if you
disagree with the motion, please respond with "disagree" or "no".

September 28
With 13 members voting, motion 2010/11-04 passes. 

Those voting agree/yes: Alice Allen, Ann Allen Geoghegan, Colleen Pustola,
Cyndie Enfinger, Dale Grimm, Denise Wells, Jeff Kemp, Larry Flesher Les
Shockey, Linda Lewis, Pat Asher, Pauli Smith and Tina Vickery. 

Those voting disagree/no: none. 

The Advisory Board members listed at
http://usgenweb.org/about/advisoryboard.shtml will be updated to reflect
Nancy's appointment.

Sherri Bradley
National Coordinator

Announcement: Appeal of Grievance 2010-02-27 September 1
For the record, the Advisory Board has been considering an appeal filed
against the decision in grievance 2010-02-27.

As a reminder, per the Grievance Procedures, Section V, E.9 at
http://usgenweb.org/volunteers/standard-rules.shtml, the AB's role is to
determine if the Grievance Procedures were followed, not to rehear the
issues. The choices that the Advisory Board has are to affirm the
determination or to return the grievance to the Grievance Committee for
reconsideration, ensuring that the procedures were followed.

The Advisory Board has returned the grievance to the Grievance Committee for
reconsideration. 

Sherri Bradley
National Coordinator

September 1
When posting this for the record, I failed to include the voting results for
the decision the AB reached. With 12 members voting, the results were:

Affirm: Jeff Kemp, Bill Oliver, Tina Vickery

Reconsider: Alice Allen, Ann Allen Geoghegan, Cyndie Enfinger, Dale Grimm,
Denise Wells, Larry Flesher, Les Shockey, Linda Lewis, Pauli Smith

Recuse: none

Not voting: Colleen Pustola, David Samuelsen

Sherri Bradley
National Coordinator

September 6
For the record: 

The AB's discussion on the appeal of grievance 2009-11-16 will commence on 9
September. I've requested a copy of the decision that the party appealing
the decision received, as well as a statement of what Grievance Committee
procedure(s) they feel were not followed when the Grievance Committee
arrived at the final decision.

Sherri Bradley
National Coordinator

Announcement: Renewal of Domains September 1
For the record, I have renewed the USGenWeb Project domains as follows: 

Usgenweb.org is renewed through 17 September 2011.

Usgenweb.net is renewed through 26 September 2011.

Usgenweb.com is renewed through 8 July 2011.

Announcement: Welcome September 1
I would like to thank outgoing board members Bill Oliver and W. David
Samuelsen for your service to the USGenWeb Project and its members. Your
unfailing and unflagging support of the Project and its members is very much
appreciated. My best to you in your future endeavors, both as members of
the USGenWeb Project and in all else that you do.

I would also like to welcome returning board members Alice Allen, Ann Allen
Geoghegan, Colleen Pustola, Cyndie Enfinger, Dale Grimm, Denise Wells, Jeff
Kemp, Larry Flesher, Les Shockey, Linda Lewis, Pauli Smith and Tina Vickery. 

Your 2010/2011 Advisory Board members are: 

NC: Sherri Bradley, RAL: Tina Vickery, Special Projects: Cyndie Enfinger, Regional Representatives: NENC SC: Dale Grimm, NENC CC: Alice Allen, Pauli Smith,
NWPL SC: Colleen Pustola, NWPL CC: Ann Allen Geoghegan; appointment pending, SEMA SC: Les Shockey, SEMA CC: Denise Wells; Jeff Kemp, SWSC SC: Larry Flesher, SWSC CC: Linda Lewis, Pat Asher

Announcement: Call for Volunteers: Web Manager Position September 3
The web manager position is now open for recruitment. Duties and
information can be found in Section XI of the Standing Rules at
http://usgenweb.org/volunteers/standard-rules.shtml. The Advisory Board
realizes that the call should have been made to the Project two weeks prior
to the close of the session and sincerely apologizes to the Project for not
making that call. Interested volunteers should submit a completed Volunteer
Form located at http://usgenweb.org/volform.shtml. Volunteer forms must be
received by 8 pm EDT 17 September 2010. 

Sherri Bradley
National Coordinator

September 26
With the motion made to appoint the NWPL (Northwest-Plains Region) County
Coordinator representative made, the AB has completed the review of those
applications, but will continue in executive session to review the
applications for the position of web manager for the national site. Two
applications were received, from Jeff Kemp and Jane Colmenares.

Sherri Bradley
National Coordinator

Announcement: Call for Volunteers to Serve on the Grievance Committee September 5
The USGenWeb Grievance Committee is looking for a few good people to replace
those members whose terms have expired. If you have some experience in the
area of Mediation or Arbitration, and are willing to devote 2 years to
helping the USGenWeb working as a part of the Grievance Committee please
contact John Quigley, present Chair of the committee, at
jquigley@txkinneygen.org. This is not a call for Mediators or Arbitrators,
but rather a call for those who would sit on the Grievance Committee itself,
guiding the processes that grievances go through, training those persons who
would serve as Mediators or Arbitrators.

Please give a brief synopsis of the reasons why you feel you would be able
to serve in this capacity. Please review the requirements for serving on the
committee listed below:

Quote (from Section XIV of the USGenWeb Project bylaws at
http://usgenweb.org/volunteers/bylaws.shtml and Section V of the Standard
Rules at http://usgenweb.org/volunteers/standard-rules.shtml

Qualifications:
Volunteers for the Grievance Committee will be required to meet certain
minimum requirements for service.
Volunteers must have a minimum of one year's continuous service as a Member
in Good Standing of either a State Project or a recognized Special Project
of the USGenWeb Project.
Because grievances are considered personnel matters, all volunteers must
state that they are willing to abide by strict confidentiality requirements.
Volunteers must also state that they understand that violation of this
confidentiality agreement will mean immediate expulsion from the Grievance
Committee, and could result in determination of Member Not in Good Standing
by the Advisory Board.

Committee Membership:
The Grievance Committee shall consist of seven members of The USGenWeb
Project in good standing. The panel must include a State Coordinator and a
member of the Special projects and three County Coordinators/Local
Coordinators who have not served as State Coordinator or in a national level
position within the last three years. The National Coordinator is an ex
officio member of the Grievance Committee and is not eligible for assignment
as the committee member overseeing an accepted grievance. In the event that
a member of the Grievance Committee is one of the parties involved in the
dispute or has a personal interest in the dispute, that Committee Member
shall retire from involvement with any aspect of that grievance.
In the event that a Grievance Committee member changes positions in the
USGenWeb Project during their term, they may remain as a representative of
the position for which they were appointed until the end of their term. This
does not apply in the case of the committee member's election to the
USGenWeb Advisory Board, at which time they would be required to resign and
a new representative appointed after a call for volunteers from within the
project to fill the seat.
End Quote

Thank you,

John Quigley

Announcement: Co-Administrators for DISCUSS mail list September 5
It is my pleasure to announce that Betsy Mills and Jo Branch will continue
as the Co-Administrators of the DISCUSS mail list for the 2010/11 term. 

Thank you Betsy and Jo for agreeing to serve the Project in this roll. 

The rules that were instituted Wednesday, June 27, 2007, by then National
Coordinator, Scott Burow still apply to all. 

These are the rules: 

1. Any post that, in the opinion of the moderator(s), is inflammatory,
derogatory, demeaning, or otherwise inappropriate will be subject to an
immediate period of moderation of 5 to 10 days at the moderator(s)
discretion.

This applies to all. 

2. There will be no warnings and there is no appeal of the moderation. 

3. Any second offense that would result in a second period of moderation
will earn that poster a 30 day ban from discuss. 

4. Any third offense results in a permanent ban from the discuss list. 

5. Any post that questions or complains about a moderation that has taken
place will secure for that poster a 5 day moderation period. 

Please take a moment to welcome Betsy and Jo to their role. 

Sherri Bradley
National Coordinator

Announcement: Call for Election Committee Volunteers September 18
The Election Committee is asking for volunteers to fill several  positions that will be available on January 1, 2011. If you are  interested, please contact any member of the EC  http://usgenweb.org/usgwelections/2010-ec/2010current.htm 
 
Thanks,
Christina Palmer
USGenWeb Election Committee

ADJOURNMENT Sherri Bradley adjourned the September meeting on October 1, 2010.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

Back to Board Minutes

 

Top