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Advisory Board Minutes - September 2011

 

LINKS TO MINUTES Approval of June 2011 Minutes
Approval of July 2011 Minutes
Motion 2010/11-19B
Adjournment of the 2010/11 Advisory Board Session
Call to order 2011/12 Advisory Board Session
Session Opened
Agenda
Announcement: Welcome
Announcement: Renewal of Domains
Announcement: Call for Volunteers NENC SC Representative
Announcement: Appointment of Discuss List Co-Administrators
MOTION 2011/12-01 Sustaining the Special Rules
MOTION 2011/12-02Appointment of Secretary for the 2011-12 Session
MOTION 2011/12-03 Appointment of the USGenWeb Project Web Manager
MOTION 2011/12-04 Appointment of the AB representative to the Election Committee
MOTION 2011/12-05 Acceptance of the Election Committee Slate
MOTION 2011/12-06 Appointment of the NENC State Coordinator Representative
MOTION 2011/12-07 Approval of the Grievance Committee Slate
ANNOUNCEMENT: Approval of August 2011 Minutes
ANNOUNCEMENT: Approval of the 2nd Quarter Election Committee Report
ANNOUNCEMENT: Call for Volunteers for the Election Committee
ANNOUNCEMENT: Reminder to Perform Site Backups
NEXT AGENDA ITEM OPEN FOR DISCUSSION - Discuss the Findings of the Fact Finding Committee
Adjournment

Approval of June & July 2011 Minutes (Continued from the August 2011 Session) June 2011 AB Minutes
1 Sept 2011 - With no further corrections noted on the minutes of the June 2011 Advisory Board and those that were identified completed, they stand approved.

Sherri Bradley
National Coordinator

July 2011 AB Minutes
1 Sept 2011 - With no further corrections noted on the minutes of the July 2011 Advisory Board and those that were identified completed, they stand approved.

Sherri Bradley
National Coordinator

Motion 2010/11-19B 1 Sept 2011
Motion 2010/11-19B Motion to create a Speaker's Bureau as amended August 30, 2011 is declared passed. http://archiver.rootsweb.ancestry.com/th/read/BOARD/2011-09/1314869458
Sherri Bradley
National Coordinator

Adjournment of the 2010/11 Advisory Board Session September 1
I want to take a moment to thank each and every Board member that has served this term. Each of you demonstrated unflagging support for each other, for the Project, its volunteers and to the entire genealogical community as we
dealt with the issues presented this term. Thank you all for doing a very hard job very well. It has been a pleasure to serve with all of you. The 2010-2011 USGenWeb Project Advisory Board session is adjourned.

Sherri Bradley
National Coordinator

Call to order 2011/12 Advisory Board Session September 1
The September session of the 2011-2012 USGenWeb Project Advisory Board is
called to order. This being a new term, will you all please respond that
you are present?

All Board members signify that they are present and have been subscribed to the Board-Exec, Board, AB-Chat (usgenweb-all) and State Coordinators lists. The Board-Exec list is a confidential list. All postings to Board-Exec are
required to remain confidential. It will be a list that we use for personnel issues.

If you agree that you will honor the confidentiality of Board-Exec, please signify by responding with "Agree". If you do not feel that you can honor the confidentiality of Board Exec, please signify by responding with "Disagree".

All members signify that they "Agree" to honor the confidentiality of Board-Exec.

Sherri Bradley
National Coordinator

Session Opened 1 Sept 2011

NC: Sherri Bradley

Agenda September 3
Please take a few moments to look at the agenda that I've got up. I know it's not complete by a long shot, but I need to know if there are any "old" items that you want to carry over to this term (they don't carry over automatically). I also need to have priorities on each agenda item.

Sherri Bradley
National Coordinator

Announcement: Welcome 1 Sept 2011

I would like to thank outgoing board member Dale Grimm for your service to the USGenWeb Project and its members. Your unfailing and unflagging support of the Project and its members is very much appreciated. My best to you in your future endeavors, both as a member of the USGenWeb Project and in all else that you do.

I would also like to welcome returning board members Alice Allen, Ann Allen Geoghegan, Bill Oliver, Cyndie Enfinger, Denise Wells, Jeff Kemp, Larry Flesher, Les Shockey, Linda Lewis, Nancy Beach, Pat Asher, Pauli Smith and Tina Vickery.

Your 2011/2012 Advisory Board members are: NC: Sherri Bradley; RAL: Tina Vickery; Special Projects: Cyndie Enfinger; Regional Representatives: NENC SC: Pending Appointment; NENC CC: Alice Allen, Pauli Smith; NWPL SC: Bill Oliver; NWPL CC: Ann Allen Geoghegan; Nancy Beach; SEMA SC: Les Shockey; SEMA CC: Denise Wells; Jeff Kemp; SWSC SC: Larry Flesher; SWSC CC: Linda Lewis, Pat Asher

Sherri Bradley
National Coordinator

Announcement: Renewal of Domains 1 Sept 2011
For the record, I have renewed the USGenWeb Project domains as follows: USGenWeb.org is renewed through 17 September 2012; USGenWeb.net is renewed through 26 September 2012; Usgenweb.com is renewed through 8 July 2012.

Sherri Bradley
National Coordinator

Announcement: Call for Volunteers NENC SC Representative 1 Sept 2011
The NENC (North-East North-Central) State Coordinator's position is empty as there was no candidates during the just completed election. In accordance with USGenweb Bylaws Article VI, Sections 8 & 9, the vacancy is formally announced. Interested volunteers should submit a completed Volunteer Form located at http://usgenweb.org/volform.shtml . Volunteer forms must be received by 8 pm EDT 15 September 2011.

Sherri Bradley
National Coordinator

Announcement: Appointment of Discuss List Co-Administrators It is my pleasure to announce that Betsy Mills and Jo Branch will continue as the Co-Administrators of the DISCUSS mail list for the 2011/12 term.
Thank you Betsy and Jo for agreeing to serve the Project in this roll.

Sherri Bradley
National Coordinator

MOTION 2011/12-01 Sustaining the Special Rules 1 Sept 2011
With the conclusion of the National election, even without a change in National Coordinator of the USGenWeb Project, a motion to sustain the Special Rules is required according to Section 1 of the Special Rules at http://usgenweb.org/volunteers/special-rules.shtml
"SECTION I. SUSTAINING/CHANGING THE SPECIAL RULES. These Special Rules will be sustained by motion/voting when a change in permanent National Coordinator occurs. These rules may be amended or revised by the members in accordance with USGenWeb Bylaws, Section VIII, Advisory Board Procedures at http://usgenweb.org/volunteers/bylaws.shtml ."

May I hear a motion to sustain the Special Rules located here.
http://usgenweb.org/volunteers/special-rules.shtml

Moved by Tina Vickery and seconded by Pat Asher and dated 9/1/11, the motion
reads: "I hereby move to sustain by general consent the Special Rules located at: http://usgenweb.org/volunteers/special-rules.shtml

2 Sept 2011
By requirement of general consent, having heard no objection, this motion has passed.

Sherri Bradley
National Coordinator

MOTION 2011/12-02Appointment of Secretary for the 2011-12 Session 2 Sept 2011
I've asked Suzanne Shephard to serve as the Recording Secretary for this year and she's agreed. (Thank you, Suzanne!)
May I please hear a motion to confirm the appointment of Suzanne Shephard as Recording Secretary?

3 Sept 2011
Moved by Ann Allen Geoghegan and seconded by Les Shockey and dated 9/2/11, the motion reads" I make a motion that we approve, by general consent, the appointment of Suzanne Shephard as Recording Secretary for this term."

Are there any objections to this motion?

3 Sept 2011
By requirement of general consent, having heard no objection, this motion has passed.

Sherri Bradley
National Coordinator

MOTION 2011/12-03 Appointment of the USGenWeb Project Web Manager 2 Sept 2011
The Advisory Board received 3 responses to the call for volunteers interested in the web site manager position. Those three were Jeannette Harper, Shauna Moyes and Jeff Kemp.
The AB is going into Executive Session to make the selection for the position.

4 Sept 2011
Moved by Larry Flesher and seconded by Ann Allen Geoghegan and dated 4 September 2011, the motion reads: " I move to appoint Jeff Kemp to the position of USGenWeb Project W ebmaster by general consensus for the current term."

Are there any objections to this motion?

5 Sept 2011
By requirement of general consent, having heard no objection, this motion has passed.

Sherri Bradley
National Coordinator

MOTION 2011/12-04 Appointment of the AB representative to the Election Committee September 6
Presented by Ann Allen Geoghegan and seconded by Pat Asher and dated 5 September 2011, the motion reads: " I move by general consent that Linda K. Lewis be appointed for this term as AB rep to the EC."
Are there any objectives to this motion?

September 7
By requirement of general consent, having heard no objection, this motion has passed. I will notify the EC of the new AB rep.

Sherri Bradley
National Coordinator

MOTION 2011/12-05 Acceptance of the Election Committee Slate 14 September
The Election Committee has submitted the following slate of volunteers to serve on the committee. As a reminder, the choices we have are to accept the slat or to reject the slate – an all or nothing decision. We are prevented from “picking and choosing” which members to accept and which ones to reject. The slate is:
Vikki Gray – akgebweb@yahoo.com SEMA -2 Year term
Alabama, Florida, Georgia, Mississippi, New Jersey, South Carolina, Tennessee
Qualifying positions:
Alaska State Coordinator http://www.akgenweb.org/
CC Anchorage Borough, AK http://www.rootsweb.ancestry.com/~akanchor/index.htm
CC Kenai Peninsula Borough, AK http://www.rootsweb.ancestry.com/~akkenai/index.htm
CC Sitka Borough, AK http://www.rootsweb.ancestry.com/~aksitka/
Idaho Asst. State Coordinator http://www.idgenweb.org/
CC Elmore County, ID http://elmore.idgenweb.org/
CC Lemhi County, ID http://lemhi.idgenweb.org/
CC Dona Anna County, NM http://donaana.nmgenweb.us/
CC LeRoy Town, Genesee County, NY http://www.rootsweb.ancestry.com/~nycleroy/index.htm
CC Bergen Town, Genesee County, NY http://www.rootsweb.ancestry.com/~nycberge/
CC Missoula County, MT http://www.rootsweb.ancestry.com/~mtmissou/
Please note that I'm in the process of moving these sites to a different server. This should be completed later this week. I am moving them off of Rootsweb and onto the USGenWeb server.
CC Garfield County, CO
CC Moffat County, CO
CC Ouray County, CO
CC San Miguel County, CO

Mary Hatton –hatton2009@gmail.com SPIP
African-American Griots Project, Online Census Images Project, Church Records Project, Digital Map Project, Genealogical Events Project, Immigration & Naturalization, Kidz Project, Lineage Project, Marriage Records Project, Obituary Project, Pension Project, Special Collections Project and Tombstone Project.
Co-CC Clark Co. KYGenWeb http://www.kykinfolk.com/clark/
Co-CC The Forgotten The Eastern State Hospital Project, KYGenWeb http://kykinfolk.com/esh/

Lynn Glover-Gatewood lynng83@jotmail.com SWSC 2-year term
Missouri, Nevada, New Mexico, Oklahoma, Texas, Utah
Co-CC Crawford County, GA https://sites.google.com/a/genealogygreenhouse.com/gacrawford/home
ACC Holmes County, FL http://sites.google.com/a/flgenweb.net/holmes/
ACC Gulf County, FL https://sites.google.com/a/flgenweb.net/gulf/

Should the AB approve of the submitted slate of replacements, the EC
requests immediate seating of all new EC members.

The Election Committee appreciates the Advisory Board's consideration on this matter at its earliest convenience, and will be happy to answer any questions.

Respectfully submitted,
Christina Palmer
The USGW Election Committee

Can I hear a motion to accept the slate?

Moved by Ann Allen Geoghegan and seconded by Pat Asher and dated 14
September 2011, the motion reads "I move to accept, by general consent, the
2012 Election Committee slate."

Are there any objections to this motion?

September 19
By the requirements of General Consent, having heard no objections, motion 2011/12-05 has passed.

Sherri Bradley
National Coordinator

MOTION 2011/12-06 Appointment of the NENC State Coordinator Representative September 19
Presented by Denise Wells and seconded by Tina Vickery and dated 18 September 2011, the motion reads: "I hereby move that, by general consent, Nancy Janyszeski be appointed as the NENC State Coordinator representative."
Are there any objections to this motion?

September 20
By the requirements of General Consent, having heard no objections, motion2011/12-06 has passed.

Welcome aboard, Nancy!

I'll be subscribing Nancy to BOARD, ABCHAT and to BOARD-EXEC (once she agrees to maintain the confidentiality of the BOARD-EXEC mail list).

Sherri Bradley
National Coordinator

MOTION 2011/12-07 Approval of the Grievance Committee Slate September 27
The Grievance Committee has submitted the following slate of volunteers to
serve on the committee. As a reminder, the choices we have are to accept
the slate or to reject the slate - an all or nothing decision. We are
prevented from "picking and choosing" which members to accept and which ones
to reject.
Here is our slate - hope this will be acceptable.
John Quigley - 1 Year extension through 8/31/ 2012 (Local Coordinator)
B. Jo Branch - 2 Year extension through 8/31/2013 (State Coordinator &
Archives/Special Projects)
Charlie Hartley 2 years (Local Coordinator)
Dave Dinham - 2 years (Local Coordinator)
Jane Colmenares - 2 years (State Coordinator)
Terry Parcel - 2 years (Local Coordinator)
(Clarissa Loyd is already elected to serve through 8/31/2013 - LC).

John Quigley
Chair, USGenWeb Grievance Committee\

Presented by Ann Allen Geoghegan and seconded by Les Shockey and dated 27 September 2011, the motion reads: "I move that, by general concent, the slate of volunteers for the Grievance Committee be approved."

Are there any objections to this motion?

September 28
By the requirements of General Consent and having heard no objections, motion 2011/12-07 has passed.

John, please have the GC's site updated with the names of the new members.

Sherri Bradley
National Coordinator

ANNOUNCEMENT: Approval of August 2011 Minutes September 6
The minutes of the August 2011 meeting of the Advisory Board have been posted at http://usgenweb.org/business/AB-08-2011.shtml and are ready for your review. Are there any corrections or additions?

September 13
Having heard no objections, the report stands as written.

Sherri Bradley
National Coordinator

ANNOUNCEMENT: Approval of the 2nd Quarter Election Committee Report September 4
Forwarding for the record. This is the 2nd quarter report, which covers April-June 2011. Are there any corrections? If not the report will stand as approved on 6 September 2011 at 11:00 a.m. EDT.

April 1, 2011 Began 2nd Quarter Updates
May 4, 2011 Ann Heisler passed away (Michigan)
May 2, 2011 Mary Hatton was resubbed to the EC for temporary election help.
May 10, 2011 Lynn Gatewood came on as temporary election help.
June 18, 2011 Notified of Winona Solomon’s death (North Carolina)

Deceased: 2
Removed PO (Project Only) - 17
Removed NOP (No Other Project) - 36
Total Removed- 55

Total Members 1870
Total Unregistered Members 439

Sherri Bradley
National Coordinator

ANNOUNCEMENT: Call for Volunteers for the Election Committee September 5
The Election Committee is asking for volunteers to fill several positions that will be available on January 1, 2012. If you are interested, please contact any member of the EC http://usgenweb.org/usgwelections/2011-ec/2011current.htm
Thank you,
Christina Palmer
Christina_Palmer@ymail.com
USGenWeb Election Committee

ANNOUNCEMENT: Reminder to Perform Site Backups September 6
As the anniversary of 9-11 nears, the feeling in many circles is that there may be increasing numbers of hacking attacks against websites and/or specific servers. Should the unthinkable occur (whether by a hacking attack, server failure or closure, or other catastrophic event), it may be vitally important that you have a current, backed-up copy of your site(s).
Please take the time to ensure that you have a good backup of your sites so that you'll have it if needed, and remember to make periodic backups, as well, in the future. You never know what will happen. (I've got to admit that I am not the most organized person and need to take heed of my own advise, above. <g>)

Sherri Bradley
National Coordinator

NEXT AGENDA ITEM OPEN FOR DISCUSSION - Discuss the Findings of the Fact Finding Committee September 21
This agenda item is now open on ABCHAT. Tina, you're listed as the responsible person so could you please start the discussion?

September 24
Tina has requested that the Discussion of the Findings of the Fact Finding Committee be tabled. Are there any objections to this request?

September 27
By the requirements of general consent, having heard no objections, this agenda item is tabled temporarily.

Sherri Bradley
National Coordinator

Adjournment October 1
The September 2011 meeting of the Advisory Board is adjourned.
Sherri Bradley
National Coordinator

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Suzanne Shephard, Secretary.

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