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Advisory Board Minutes - January 2009

 

LINKS TO MINUTES Session Opened
Agenda
Minutes
Motion 2008/09-06: Amend EC Procedures (continued from Dec 2008 session)
Announcements: Problem with List Server
Motion 2008/09-07: Amend EC Procedures
Motion 2008-09-08: EC Slate
Next Agenda Item: Official Project Mailing Lists
Next Agenda Item: Copyright Page
Resignation: Bettie Wood, SWSC CC Rep
Resignation: Dorman Holub, Chair Grievance Committee
Call for Grievance Committee members
Call for SWSC CC Rep
EC's 4th Qtr Report
Next Three Agenda Items

SESSION OPEN 5 Jan 2009 by the NC

AGENDA (8 Jan 2009) By the NC
New Business (and/or continuing from December, 2008):
-- Election Committee Procedures;
-- Election Committee Slate;
-- December Advisory Board minutes - Linda Haas Davenport;
-- Election Committee Quarterly report
-- Grievance Committee quarterly report - Dorman Holub;
-- Review and approval of Copyright Information page on National website.
Old Business:
-- Discussion of Official Project mailing lists move to national server from Rootsweb.
-- Contact information inclusion of USGenWeb Project members on their USGenWeb Project pages.
-- Discussion/clarification and reconciliation of confusion in wording (pages, meaning sites) within the USGenWeb Project bylaw and guidelines.
-- Discussion of a requirement of an official USGenWeb Project logo on USGenWeb Project pages.
-- Discuss the findings of the Fact Finding Committee;
-- Discussion and clarification of the EC role in determining a member's eligibility to vote [Discussion opened by Chair on August 23, 2008];
-- Discussion and clarification of the role and responsibilities of the State Coordinators in helping the Election Committee develop an up-to-date lists of members [Discussion opened by Chair on August 23, 2008];
-- Discuss a procedure / improvement for how the Advisory Board presents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml ];
-- USGenWeb members serving on multiple standing sub committees;
-- Non responsive Advisory Board members;
-- Educational and Promotional Resources (continued discussion if warranted).

MINUTES (13 Jan 2009) by the NC
The December, 2008 Minutes have been posted for review to the national website at: http://usgenweb.org/business/AB-12-2008.shtml
If there is no objection or corrections the minutes will stand approved January 15, 2009, 8:00 a.m.
(15 Jan 2009) by the NC
Having heard no objection, the December minutes are approved as presented and are available at http://usgenweb.org/business/AB-12-2008.shtml

Motion 2008/09-06: Amend EC Procedures (continued from Dec 2008 session) (5 Jan 2009) Continuance from Dec 2008 session
(29 Dec 2008) Motion by Sherri Bradley, 2nd Ann Allen Genghegan
"I move that the proposed EC Procedure changes presented by Scott (included below) be accepted by a vote of general consent.
"Over the last quarter the EC has reviewed and updated their procedures. The vast majority of the changes are grammatical or the removal of redundant material, however the one significant change in the procedures is the change of title of one of the RAL positions to the role of Dataset Manager. ...."
(See http://archiver.rootsweb.ancestry.com/th/read/BOARD/2008-12/1230564007 for full text of motion)
Are there any objections to this motion?
(29 Dec 2008) By the AB Members
Discussion and questions presented by the AB members. This motion will carry over into the January 2009 session
(Jan 2009)
Discussion continues ...
(12 Jan 2009) - Motion is withdrawn
Sharon Bradley withdrew the motion
Ann Allen Geoghegan withdrew her 2nd

Announcements (4 Jan 2009) By the NC
PROBLEM WITH LIST SERVER
I may not be saying this exactly correct, but the list server that Board is on was restarted today. In doing so, there appears some prior posts come through. Please disregard them.

Motion 2008/09-07: Amend EC Procedures (15 Jan 2009) Motion by Sherri Bradley, 2nd by Cyndie Enfinger
Motion reads: [see full text - http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-01/1232069960]
"I move that the EC Procedures, as stated below be approved by general consent. The document is based on the procedures originally presented by Scott Burow on 29 December 2008 and incorporates a couple of minor revisions that were indicated in the Committee's response in response to questions presented by Cyndie and forwarded to BOARD by the NC on 10 Jan 2009.
Is there any objection to this motion?
(16 Jan 2009) By the NC
Having heard from 13 of the 14 USGenWeb Project Advisory Board Members, quorum and a majority, Motion 2008/09-07 'Amend EC Procedures' passes by general consent with no objection.

MOTION 2008/09-08 EC SLATE (16 Jan 2009) By Sherri Bradley, 2nd Larry Flesher
"I move that the slate of volunteers presented below be approved for the EC positions indicated."
(Slate listed at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-01/1232163525)
(27 Jan 2009) By the NC
With 11 members of the Advisory Board voting the EC Slate has passed.
Those voting yes: Scott Burow, Cyndie Enfinger, Gail Meyer Kilgore, Ann Allen Geoghegan, Sherri Bradley, Suzanne Shephard, Denise Wells, Larry Flesher, and Mike St. Clair.
Those voting no: Jan Cortez and Concetta Franco Phillipps
Those not voting: Alice Allen, and Jason Mendenhall

Next Agenda Item: Official Project Mailing Lists (16 Jan 2009) By the NC
For the record:
Agenda item: Official Project mailing lists.
"Discussion of Official Project mailing lists moving to national server from Rootsweb" has been opened on AB-CHAT for discussion.
http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-01/1232164217
(18 Jan 2009) By the NC
For the record.
The move of the national mailing lists agenda item has been tabled to gather more information.

Next Agenda Item: Copyright Page (18 Jan 2009) By the NC
The next agenda item has been move to AB-Chat for discussion.
http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-01/1232292742

Resignation: Bettie Wood, SWSC CC Rep (18 Jan 2009) By Bettie Wood
I hereby tender my resignation from the Advisory Board AND The USGenWeb Project, effective immediately.
I will continue to maintain some of my free genealogy county web sites and the FGS Project, and will remove any affiliation from The USGenWeb Project.
(18 Jan 2009) By the NC
On behalf of the Board, I accept your resignation. I wish you the best in all your future endeavors.

Resignation: Dorman Holub, Chair Grievance Committee (19 Jan 2009) By the NC
Resignation of GC Chair
It is with regret that the Advisory Board and I accept the resignation of Dorman Holub as the Grievance Committee Chair. Dorman has served the Committee well and his leadership will continue to resonate with remaining members. On behalf of the Board and the Project, I thank Dorman for a job well done and wish him all the best in best in his future endeavors.

Call for Grievance Committee members (19 Jan 2009) by the NC
Please share with USGenWeb Project lists as appropriate.
The Grievance Committee Chair has resigned due to personal obligations. The Grievance Committee would like to submit this request to the USGenWeb membership for a volunteer to serve as a member of the Grievance Committee. Once a new member has been chosen, a new Chair will be appointed by the Grievance Committee.
See full text - http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-01/1232383304

Call for SWSC CC Rep (19 Jan 2009) by the NC
Please feel free to share with appropriate USGenWeb Project regional and State lists.
per the USGenWeb Project Bylaws/Standard rules as National Coordinator, I hereby declare a vacancy on the USGenWeb Project Advisory Board. The position is that of County Coordinator Representative, term ending 8/31/2009, for the SWSC region of the USGenWeb Project. The SWSC region encompasses the States of Arizona, Arkansas, California, Hawaii, Kansas, Louisiana, Missouri, Nevada, New Mexico, Oklahoma, Texas and Utah.
A call is now made for interested individuals to fulfill this unexpired term. If you have an interest in this position please contact Tina Vickery, National Coordinator tsvickery@gmail.com and/or Scott Burow, Representative at Large sburow@swbell.net. Below is the pertinent references from our Bylaws and Standard Rules regarding the qualifications of this position and the rule used in filling the vacancy.
Please submit your letter of interest by February 4, 2009.

EC's 4th Qtr Report (24 Jan 2009) by the NC
See full report at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-01/1232848829

Next Three Agenda Items (26 Jan 2009) by the NC
For the record:
These next agenda items have been opened up on AB-CHAT for discussion.
http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-01/1233010986

(These items are
-- Contact information inclusion of USGenWeb Project members on their USGenWeb Project pages.
-- Discussion/clarification and reconciliation of confusion in wording (pages, meaning sites) within the USGenWeb Project bylaw and guidelines.
-- Discussion of a requirement of an official USGenWeb Project logo on USGenWeb Project pages.)

ADJOURNMENT (2 Feb 2009) By the NC

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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