1999 Motions & Votes
Page 1

  • Issue: Adjournment
  • Date: 17 Feb 1999
  • Motion #99-1: I move that the Advisory Board adjourn.
  • Motion by:
  • Second by:
  • Votes:
    • Cisewski, Virginia "Ginger"
    • Craven, Jan
    • Holt, Trey
    • James-Henderson, Yvonne
    • Lewis, Linda
    • Mason, Kay
    • McVicar-Briggs, Bonnie
    • Mills, Betsy
    • Myers, Kim
    • Oliver, Bill
    • Powell, Jim
    • Smith, Bridgett
    • Waterman, Lynn
    • Wills, Beth
    • Zurawicz, Megan
  • Failed to obtain a quorum; motion fails

  • Issue: Advisory Board Secretary position
  • Date: 17 Feb 1999
  • Motion #99-2: I move that the motion to appoint a secretary, which was tabled in the Oct. 4, 1998 meeting, be reopened and a secretary be elected by the Advisory Board from among the membership of said Board, with the duties and responsibilities as follows
1. To post board minutes
2. To number all motions
3. To declare the status of motions including quorum of votes and the point at which enough votes have been posted to decide the motion, plus the final tally of votes
4. To post Board announcements to all Regional lists
5. To maintain the Advisory Board passwords as a backup in order to pass them on to the next authorized National Coordinator, whether interim or elected.
  • Motion by: Ginger Cisewski
  • Second by: Bill Oliver
  • Votes:
    • Cisewski, Virginia "Ginger" - Aye
    • Craven, Jan - Aye
    • Holt, Trey
    • James-Henderson, Yvonne - Aye
    • Lewis, Linda - Aye
    • Mason, Kay
    • McVicar-Briggs, Bonnie - Aye
    • Mills, Betsy
    • Myers, Kim
    • Oliver, Bill - Aye
    • Powell, Jim
    • Smith, Bridgett
    • Waterman, Lynn - Aye
    • Wills, Beth - Aye
    • Zurawicz, Megan - Aye
  • Secretary nominees: Bill Oliver and Tim Stowell
    • Bill - 8
    • Tim - 5
    • Abstain - 1
    • Not voting - 1

  • Issue: Domain registration
  • Date: 27 Feb 1999
  • Motion #99-3: I move that the Advisory Board direct Brian Leverich, as technical contact for the domains, usgenweb.org and usgenweb.net, to contact InterNIC for the purpose of changing the administrative contact from Nancy Trice to Tim Stowell, in keeping with the policy that the administrative contact be the current National Coordinator.
  • Motion by: Megan Zurawicz
  • Second by: Beth Wills
  • Votes:
    • Cisewski, Virginia "Ginger" - Aye
    • Craven, Jan - Aye
    • Holt, Trey - Aye
    • James-Henderson, Yvonne - Aye
    • Lewis, Linda - Aye
    • Mason, Kay
    • McVicar-Briggs, Bonnie - Aye
    • Mills, Betsy - Aye
    • Myers, Kim
    • Oliver, Bill - Aye
    • Powell, Jim - Aye
    • Smith, Bridgett - Aye
    • Waterman, Lynn - Aye
    • Wills, Beth - Aye
    • Zurawicz, Megan - Aye

  • Issue: Census Project split from Archives
  • Date: 16 Feb 1999
  • Motion #99-4: I move that the following statement be issued to as many mailing lists as possible, and that the first paragraph be immediately posted to The USGenWeb Project web page concerning the special projects:
"We, "The USGenWeb Project Advisory Board," want to remind all persons involved with "The USGenWeb Project" that all original records that are transcribed and submitted to any special project whether it be "The USGenWeb Archives Project," "The USGenWeb Census Project," "The USGenWeb Tombstone Project,"or any other special project, they are a part of The USGenWeb Project's "digital library" known as "The USGenWeb Project Archives." Patrons who submit data to "The USGenWeb Project Archives," through any of its special projects, should feel confident and be aware that no matter what directory the data they have submitted may reside, it is a part of "The USGenWeb Project Archives." Patrons should also be aware that the directory locations of any data submitted may change from time to time within "The USGenWeb Project Archives" for organizational purposes."
 
The Board strongly recommends that the special project, named in the bylaws as "The USGenWeb Archives Project," leave the job of transcribing original US census records and recruiting volunteers for the same purpose to the special project named in the bylaws as, "The USGenWeb Census Project," and that "The USGenWeb Archives Project" should otherwise direct their efforts to transcribing the other vast volumes of original records that need to be transcribed in this country. "The USGenWeb Census Project" should continue to notify the file managers of "The USGenWeb Archives Project" when new transcriptions are completed so that these files may be included with original scanned images or other county file structures as may have been established or deemed necessary. It is further the recommendation of this board that at such time that "The USGenWeb Census Project" completes its mission and all US census original records are transcribed and uploaded to the "digital library" known as "The USGenWeb Project Archives," that an assessment should be done of "The USGenWeb Project Archives" and any duplicated files be combined."
  • Motion by: Trey Holt
  • Second by: Bill Oliver
  • Votes:
    • Cisewski, Virginia "Ginger" - Aye
    • Craven, Jan - Nay
    • Holt, Trey - Aye
    • James-Henderson, Yvonne
    • Lewis, Linda - not placed on Board until 2/17/99
    • Mason, Kay - Aye
    • McVicar-Briggs, Bonnie - Aye
    • Mills, Betsy
    • Myers, Kim
    • Oliver, Bill - Aye
    • Powell, Jim - Aye
    • Smith, Bridgett - Aye
    • Waterman, Lynn - Aye
    • Wills, Beth - Aye
    • Zurawicz, Megan - Aye

  • Issue: Resolution to name USGWP Digital Library
  • Date: 5 Mar 1999
  • Motion #99-5: I Move the adoption of the following Resolution:

    Whereas, the USGenWeb Project has amassed huge amounts of data, with the purpose of making it available to all researchers free of charge, and

    Whereas that purpose remains unchanged, and this collection of data has become large enough that diversification has become necessary, and

    Whereas the Bylaws of The USGenWeb Project addressed this in Article XIII by separating the digital library commonly referred to as "the Archives" into separate entities, naming them The USGenWeb Archives Project, The USGenWeb Census Project, and The USGenWeb Tombstone Project, and provided for the creation of future Special Projects, appointment of Coordinators for them, and specified how these things must be accomplished, and

    Whereas common sense indicates that each Special Project should have its own directory and its own infrastructure for file creation, uploading and file maintenance and not have their files co-mingled with those of any other Special Project, therefore be it

    RESOLVED:

    That the Special Projects of the USGenWeb Project be known collectively as the USGenWeb Project Digital Library and a page be placed on the national website at
    www.usgenweb.org/library.html and at
    www.usgenweb.net/library.html as a main entrance to the Digital Library, with all Special Projects of the USGenWeb Project being listed, a brief history of each Special Project, as well as a link provided there to each Special Project, and

    That each Special Project will maintain their own directory and infrastructure, separate from any other Special Project, and further

    That duplication of the efforts of any Special Project by any other Special Project is counterproductive and not to be done; whenever possible, volunteer submissions will be referred to the appropriate Special Project, and

    That the National Coordinator of the USGenWeb Project will instruct the Webmaster for The USGenWeb Project to place this Resolution on the Special Projects page of the national website within 48 hours of its adoption by the Advisory Board, and

    That the Secretary of the USGenWeb Advisory Board be required to distribute this Resolution to all the Regional Mailing Lists, the State Coordinators List, and the unofficial USGenWeb -Discuss and USGenWeb-ALL lists within the same 48 hour period.

  • Motion by: Ginger Cisewski
  • Second by: Bridgett Smith
    Votes below are on Tabling of the Motion.
  • Votes:
    • Cisewski, Virginia "Ginger" - No
    • Craven, Jan - No
    • Holt, Trey - No
    • James-Henderson, Yvonne - No
    • Lewis, Linda - Yes
    • Mason, Kay
    • McVicar-Briggs, Bonnie - No
    • Mills, Betsy - No
    • Myers, Kim
    • Oliver, Bill
    • Powell, Jim - No
    • Smith, Bridgett - No
    • Waterman, Lynn - No
    • Wills, Beth - No
    • Zurawicz, Megan - No
  • Declared illegal motion by the NC per Article 16 - Section 5. Motion subsequently withdrawn.

Board Votes Index Board Votes Page 2


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